The Late Payment Invoice Template is designed for use in the Australian business environment when payments become overdue according to agreed payment terms. This document serves as a formal follow-up mechanism for unpaid invoices, incorporating all necessary elements required by Australian legislation, including the Competition and Consumer Act 2010 and relevant state-specific regulations. The template should be used when an original invoice remains unpaid beyond its due date, typically after initial payment reminders have been sent. It includes provisions for late payment fees and interest calculations, clear payment instructions, and all required business details including ABN and GST information. The document is structured to maintain professional relationships while ensuring legal compliance and protecting the creditor's rights to receive payment.
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1. Invoice Header: Company logo, ABN, invoice number, date, and 'LATE PAYMENT NOTICE' clearly marked
2. Business Details: Full legal name, address, contact information, and ABN of the business issuing the invoice
3. Customer Information: Full legal name, address, and contact details of the customer/debtor
4. Original Invoice Reference: Reference to the original invoice number, date, and amount
5. Payment Summary: Clear breakdown of original amount, payments received (if any), late payment fees, interest charges, and total amount now due
6. Payment Terms: Clear statement of payment deadline and acceptable payment methods
7. Late Payment Details: Calculation of late payment fees and interest, with reference to applicable rates and legislation
8. Payment Instructions: Bank account details, reference numbers, and other payment method information
9. Legal Notice: Statement of legal basis for late payment charges and potential consequences of non-payment
1. Payment History: Include when there have been partial payments or payment attempts, showing a timeline of transactions
2. Dispute Resolution: Include when offering mediation or setting out dispute resolution processes
3. Payment Plan Options: Include when offering installment payment options or willing to negotiate payment terms
4. GST Breakdown: Include when the original invoice included GST charges, showing separate calculations for late fees
5. Previous Communications: Include when referencing previous reminder notices or communications regarding the late payment
1. Schedule A - Interest Calculation: Detailed breakdown of how interest has been calculated, including rates and periods
2. Schedule B - Payment History: Detailed history of all invoices, payments, and balances related to this customer
3. Appendix 1 - Original Invoice: Copy of the original invoice being referenced
4. Appendix 2 - Terms and Conditions: Copy of relevant payment terms and conditions from original agreement or standard terms
Relevant legal definitions
Due Date
Original Invoice
Late Payment Fee
Interest Rate
Payment Terms
Business Day
Outstanding Amount
Original Payment Terms
GST
ABN
Creditor
Debtor
Late Payment Interest
Payment Method
Reference Number
Statement of Account
Overdue Period
Total Amount Due
Authorized Representative
Default Interest Rate
Payment Date
Settlement Date
Partial Payment
Outstanding Balance
Legal Costs
Collection Costs
Payment Plan
Banking Day
Original Invoice
Late Payment Fee
Interest Rate
Payment Terms
Business Day
Outstanding Amount
Original Payment Terms
GST
ABN
Creditor
Debtor
Late Payment Interest
Payment Method
Reference Number
Statement of Account
Overdue Period
Total Amount Due
Authorized Representative
Default Interest Rate
Payment Date
Settlement Date
Partial Payment
Outstanding Balance
Legal Costs
Collection Costs
Payment Plan
Banking Day
Clauses
Relevant Industries
Retail
Manufacturing
Professional Services
Construction
Information Technology
Healthcare
Education
Wholesale Trade
Transportation and Logistics
Real Estate
Consulting
Agriculture
Mining
Financial Services
Hospitality
Relevant Teams
Accounts Receivable
Finance
Credit Control
Collections
Accounting
Administration
Treasury
Legal
Customer Service
Operations
Relevant Roles
Accounts Receivable Manager
Credit Controller
Financial Controller
Accounts Manager
Finance Manager
Billing Coordinator
Collections Specialist
Accounting Officer
Business Owner
Office Manager
Bookkeeper
Chief Financial Officer
Finance Director
Credit Manager
Accounts Administrator
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