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1. Letter Reference and Date: Project reference number, contract reference, and date of the letter
2. Addressee Details: Full name, title, and address of the recipient (typically the Employer or Engineer)
3. Subject Line: Clear indication that this is an Extension of Time request with project reference
4. Contract Reference: Reference to the specific contract clause(s) under which the EOT is being requested
5. Project Details: Brief description of the project and current completion date
6. Delay Event Description: Detailed description of the event(s) causing the delay
7. Impact Analysis: Explanation of how the delay event affects the critical path and project timeline
8. Extension Request: Specific number of days requested for extension with justification
9. Legal Basis: Reference to relevant contract clauses and UAE laws supporting the extension request
10. Closing Statement: Formal request for review and approval of the extension
1. Cost Impact Statement: Include when the delay events have associated cost implications that need to be addressed
2. Mitigation Measures: Description of steps taken to minimize delay impact, include when significant mitigation efforts were implemented
3. Force Majeure Declaration: Include when the delay is caused by force majeure events as defined in the contract
4. Previous Correspondence Reference: Include when there have been prior communications regarding the delay event
5. Concurrent Delay Analysis: Include when there are multiple delay events occurring simultaneously that need to be addressed
1. Schedule A - Delay Event Timeline: Detailed chronological listing of delay events and their duration
2. Schedule B - Updated Programme: Revised project schedule showing the impact of the delay events
3. Schedule C - Supporting Documentation: Relevant correspondence, photographs, weather records, or other evidence supporting the delay claim
4. Schedule D - Delay Analysis Report: Technical analysis showing the impact of the delay on the critical path
5. Schedule E - Notice Records: Copies of all delay notices issued in accordance with the contract requirements
6. Schedule F - Expert Reports: Any third-party expert analysis or reports supporting the delay claim
Completion Date
Contract Documents
Critical Path
Day
Delay Event
Employer
Engineer
Extension of Time
Force Majeure
Original Programme
Project
Revised Programme
Site
Substantial Completion
Works
Working Day
Excusable Delay
Compensable Delay
Concurrent Delay
Notification Period
Programme of Works
Time Impact Analysis
Variation
Weather Event
Practical Completion
Milestone Date
Delay Analysis
Progress Report
Contract Price
Project Identification
Delay Event Description
Time Impact
Legal Basis
Notice Compliance
Extension Request
Supporting Evidence
Programme Impact
Mitigation Measures
Cost Implications
Force Majeure
Weather Conditions
Concurrent Events
Previous Correspondence
Authority Approvals
Resource Impact
Site Access
Technical Constraints
Contractual Entitlement
Construction
Infrastructure Development
Real Estate
Oil & Gas
Energy
Manufacturing
Industrial Development
Mining
Transportation
Utilities
Commercial Development
Telecommunications
Legal
Project Management
Construction
Commercial
Contract Administration
Planning
Operations
Risk Management
Technical Services
Claims
Document Control
Project Manager
Construction Manager
Contract Manager
Legal Counsel
Project Director
Site Engineer
Planning Engineer
Claims Manager
Commercial Manager
Project Control Manager
Construction Director
Technical Director
Chief Executive Officer
Operations Manager
Risk Manager
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