Authorization Letter For Certificate Of Employment Template for the United Arab Emirates

An Authorization Letter For Certificate Of Employment is a legally binding document that enables you to delegate the authority to obtain or handle your employment certificate to another person in the United Arab Emirates. Under UAE Federal Decree-Law No. 33 of 2021, this document ensures that your employment documentation can be processed even when you cannot personally attend to these matters, whether due to travel abroad, work commitments, or other circumstances requiring third-party assistance.

When do you need this document?

You require this authorization letter when you cannot personally collect your employment certificate from your employer, the Ministry of Human Resources and Emiratisation (MOHRE), or other relevant authorities. This situation commonly arises when you are traveling outside the UAE for business or personal reasons, have conflicting work schedules that prevent you from visiting government offices during business hours, or need assistance navigating complex documentation processes. The document is also essential when applying for visa applications at embassies or consulates where your authorized representative must submit employment verification on your behalf. Additionally, if you are changing employment and your new employer requires verified employment history from your previous company, this letter enables your representative to obtain the necessary certificates efficiently.

Key legal considerations

Under UAE Civil Transactions Law (Federal Law No. 5 of 1985), your authorization letter must contain specific elements to be legally valid. You must clearly identify both yourself and your authorized representative using Emirates ID numbers and passport details, specify the exact scope of authority being granted, and set clear time limitations for the delegation. The document should reference your current employment details and specify which employment certificates the representative is authorized to collect or handle. Depending on the intended use, particularly for government submissions or embassy applications, the letter may require notarization by a UAE public notary or additional authentication through the Ministry of Foreign Affairs. You must ensure that your authorized representative carries proper identification and a copy of your Emirates ID when acting on your behalf.

Legal requirements in United Arab Emirates

UAE Ministerial Resolution No. 46 of 2022 establishes specific documentation standards for employment-related authorizations processed through MOHRE. Your letter must be written in Arabic or accompanied by a certified Arabic translation when submitted to government authorities. The document must include the current date, a clear subject line indicating its purpose, and your complete contact information for verification purposes. Under UAE Civil Procedure Law (Federal Law No. 11 of 1992), the authorization must specify the duration of validity and cannot exceed what is reasonably necessary for the intended purpose. If your employment certificate will be used for international purposes, additional legalization through the Ministry of Foreign Affairs and relevant embassy attestation may be required. You should also ensure that your employer is informed of the authorization to prevent any complications during the certificate collection process.