An Authorization Letter For Passport Collection is a crucial document in the United Arab Emirates' legal and administrative framework. It is required when an individual cannot personally collect their passport from authorities and needs to delegate this responsibility to another person. The document must comply with UAE Federal Laws, particularly those governing identification documents and legal representation. This authorization letter includes detailed information about both the authorizing and authorized parties, specific passport details, validity period, and clear scope of authorization. It is commonly used in situations involving travel restrictions, business commitments, medical circumstances, or other scenarios preventing personal collection. The document typically requires notarization or authentication by relevant UAE authorities to be legally valid.
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1. Date and Place: Current date and place of writing the authorization letter
2. Authorizing Party Details: Full name, Emirates ID number, passport number, and contact details of the person giving authorization
3. Authorized Party Details: Full name, Emirates ID number, passport number, and contact details of the person being authorized to collect the passport
4. Purpose Statement: Clear statement of authorization for passport collection
5. Passport Details: Specific details of the passport to be collected including passport number and issuing authority
6. Duration of Authority: Specific period for which the authorization is valid
7. Declaration: Statement of free consent and assumption of responsibility
8. Signature Block: Space for signatures of the authorizing party and witnesses
1. Special Instructions: Any specific instructions or conditions for collecting the passport - used when there are particular requirements or restrictions
2. Emergency Contact: Additional contact information in case of issues - used when the authorizing party may be unreachable
3. Collection Location: Specific details about where the passport is to be collected from - used when collection point is not the standard passport office
4. Language Declaration: Statement that the contents have been understood in native language - used when either party is not fluent in the letter's language
1. Copy of Authorizing Party's ID: Attached copy of Emirates ID and current passport of the person giving authorization
2. Copy of Authorized Party's ID: Attached copy of Emirates ID and current passport of the person being authorized
3. Passport Collection Receipt: Copy of the receipt or reference number for passport collection
4. Authentication Certificate: If required, notary public or legal authentication certificate
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Embassy Officer
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Visa Coordinator
Document Controller
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HR Coordinator
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