Legal Templates
Landlord Reference Release Form

Landlord Reference Release Form for the United States

Landlord Reference Release Form Template for United States

A Landlord Reference Release Form is a legal document used in the United States that authorizes a current or former landlord to provide information about a tenant to a prospective landlord. The document ensures compliance with privacy laws and Fair Housing Act requirements while facilitating the exchange of rental history information. It typically includes details about payment history, property maintenance, and general tenancy conduct.

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What is a Landlord Reference Release Form?

The Landlord Reference Release Form serves as a crucial tool in the rental application process across the United States. This document becomes necessary when prospective tenants are required to provide rental history references as part of their application for new housing. It protects all parties involved by ensuring proper authorization for information sharing while maintaining compliance with federal and state privacy laws. The form typically includes specific details about what information can be shared, such as payment history, property care, lease compliance, and general conduct during tenancy. Without this formal authorization, landlords may be restricted in their ability to share tenant information due to privacy concerns and potential legal liability.

What sections should be included in a Landlord Reference Release Form?

1. Tenant Information: Basic identifying information about the tenant including name, current address, and contact details

2. Authorization Statement: Clear and explicit statement of consent from tenant authorizing the release of rental history information

3. Scope of Release: Detailed specification of what information is authorized for release (payment history, lease compliance, property condition, etc.)

4. Duration: Specification of the time period for which the authorization remains valid

5. Signature Block: Space for tenant signature, date, and witness signature if required

What sections are optional to include in a Landlord Reference Release Form?

1. Prior Landlord Information: Section for including contact details of previous landlords when multiple references are needed

2. Specific Inquiries: Detailed checklist or form specifying particular information being requested from previous landlords

3. Liability Waiver: Statement releasing landlords from liability for sharing requested information in good faith

What schedules should be included in a Landlord Reference Release Form?

1. Rental History Verification Form: Standardized form for collecting specific rental history information including payment history, lease compliance, and property maintenance

2. Privacy Notice: Detailed explanation of how the tenant's information will be used, stored, and protected in compliance with relevant privacy laws

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

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Jurisdiction

United States

Publisher

Genie AI

Document Type

Release of Information Form

Sector

Data Privacy

Cost

Free to use
Industries

Fair Housing Act (FHA): Federal law that prohibits discrimination in housing based on protected characteristics, ensures reference checks are conducted without bias, and governs what information can be requested and shared.

Fair Credit Reporting Act (FCRA): Federal legislation that regulates the collection and use of consumer information, particularly relevant when landlords share tenant information, including requirements for disclosure and accuracy.

Privacy Laws: State-specific privacy laws that govern personal information protection requirements and set limitations on sharing sensitive information.

State Landlord-Tenant Laws: State-specific laws that may specify what information landlords can/cannot share and may include specific requirements for tenant consent in reference checks.

Defamation Laws: Laws protecting against false statements, establishing truth as a defense, and determining potential liability for incorrect information shared in tenant references.

HIPAA: Health Insurance Portability and Accountability Act provisions that protect medical information and establish consent requirements for sharing health-related data, if applicable to the tenant reference.

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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