Contractor Final Payment Release Letter for the United States

Contractor Final Payment Release Letter Template for United States

A Contractor Final Payment Release Letter is a legally binding document used in the United States that formally releases the client from future claims or liens upon final payment for completed work. The document confirms receipt of final payment and waives the contractor's rights to file any future claims related to the project, except for specifically reserved rights. It serves as protection for both parties and often requires notarization to be legally effective under state laws.

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What is a Contractor Final Payment Release Letter?

The Contractor Final Payment Release Letter is a critical document used at the conclusion of a contract when final payment is made to the contractor. It provides legal closure to the contractual relationship and protects the client from future claims or liens. Used across various industries in the United States, this document typically includes details of the final payment, confirmation of work completion, and explicit waiver of future claims. It's particularly important in construction and project-based contracts where multiple payments have been made over time. The document must comply with state-specific requirements and may need notarization to be legally binding.

What sections should be included in a Contractor Final Payment Release Letter?

1. Date and Parties: Identification of contractor and client/owner with full legal names and addresses

2. Project Details: Description of completed work, original contract reference number and date, project location, and scope of work

3. Payment Amount: Statement of final payment sum, confirmation of receipt, and acknowledgment of full compensation

4. Release Statement: Formal release of all claims, liens, and demands related to the project and contract

5. Signature Block: Execution portion including contractor signature, date, witness/notary section if required

What sections are optional to include in a Contractor Final Payment Release Letter?

1. Warranty Statement: Optional section detailing any ongoing warranty obligations that survive the final payment release

2. Conditional Release: Section making the release conditional upon final payment clearing the bank

3. Reservation of Rights: Section specifying any particular rights or claims the contractor wishes to preserve

What schedules should be included in a Contractor Final Payment Release Letter?

1. Payment History Schedule: Detailed summary of all payments made under the contract including dates and amounts

2. Project Completion Certificate: Official documentation certifying the completion of all contracted work

3. Lien Waiver Forms: State-specific lien waiver documentation required for final payment

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

United States

Publisher

Genie AI

Document Type

Release of Lien

Cost

Free to use
Industries

Fair Labor Standards Act (FLSA): Federal law that establishes standards for wage payments and labor relations, which must be considered when finalizing contractor payments

Uniform Commercial Code (UCC): Governs commercial transactions and contract principles across US states, providing framework for payment agreements and releases

Internal Revenue Code: Federal tax regulations specific to independent contractors, affecting final payment documentation and reporting requirements

State Contractor Licensing Laws: State-specific requirements for contractor licensing that may affect the validity of the final payment release

State Lien Laws: State-specific regulations governing mechanics liens and lien releases in construction projects

State Contract Laws: State-specific contract regulations that may affect the enforceability and requirements of the release document

State Labor Laws: State-specific regulations governing labor relations and payment requirements

AIA Contract Standards: American Institute of Architects standardized contract forms and requirements for construction project documentation

Construction Lien Waivers: Specific requirements for waiving construction liens upon final payment

Release of Claims Doctrine: Legal principle governing the release of future claims and rights in exchange for payment

Waiver of Rights Principles: Legal concepts regarding the voluntary relinquishment of known rights through the release document

Accord and Satisfaction: Legal doctrine concerning the settlement of claims through mutual agreement and payment

Indemnification Principles: Legal concepts regarding protection against future claims or losses related to the completed work

Notarization Requirements: State-specific requirements for document notarization to ensure legal validity

Recording Requirements: Legal requirements for recording or filing the release document with appropriate authorities

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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