Cleaning Service Agreement Contract for the United States

Cleaning Service Agreement Contract Template for United States

A comprehensive legal agreement governed by U.S. federal and state laws that establishes the terms and conditions for professional cleaning services. The document outlines the scope of cleaning services, performance standards, payment terms, and compliance requirements while addressing liability, insurance, and safety protocols. It incorporates relevant federal regulations including OSHA standards for workplace safety, EPA guidelines for chemical handling, and state-specific labor laws, making it suitable for both commercial and specialized cleaning arrangements across various industries.

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What is a Cleaning Service Agreement Contract?

The Cleaning Service Agreement Contract is a essential legal document used when engaging professional cleaning services in the United States. It is designed to protect both the service provider and the client by clearly defining the cleaning services to be provided, establishing quality standards, and outlining the responsibilities of each party. This agreement is particularly important in today's business environment where proper sanitization and cleaning protocols have become crucial. The document ensures compliance with federal regulations such as OSHA safety standards, EPA guidelines, and state-specific labor laws while addressing key aspects such as insurance requirements, liability protection, and performance metrics. It can be customized for various settings from commercial offices to specialized facilities like healthcare institutions or industrial complexes.

What sections should be included in a Cleaning Service Agreement Contract?

1. Parties: Identification of the service provider and the client, including full legal names, addresses, and business registration details

2. Background: Brief context explaining the purpose of the agreement and the parties' intent to enter into a cleaning service arrangement

3. Definitions: Defined terms used throughout the agreement to ensure clear interpretation

4. Scope of Services: Detailed description of the cleaning services to be provided, including specific tasks, areas to be cleaned, and frequency of service

5. Term and Termination: Duration of the agreement, renewal terms, and conditions for termination by either party

6. Payment Terms: Service fees, payment schedule, invoicing procedures, and late payment consequences

7. Performance Standards: Quality standards, inspection procedures, and acceptance criteria for the cleaning services

8. Equipment and Supplies: Responsibilities for providing cleaning equipment and supplies, including specific requirements for eco-friendly or specialized products

9. Insurance and Liability: Required insurance coverage and allocation of liability between parties

10. Health and Safety: Compliance with health and safety regulations, including handling of hazardous materials and emergency procedures

11. Confidentiality: Protection of confidential information and privacy requirements

12. General Provisions: Standard legal clauses including governing law, dispute resolution, and entire agreement provisions

What sections are optional to include in a Cleaning Service Agreement Contract?

1. Security Requirements: Special security procedures and clearance requirements for cleaning staff, used when services are provided in sensitive or high-security locations

2. Specialized Cleaning Protocols: Specific procedures for specialized environments like medical facilities or clean rooms

3. Subcontracting: Terms governing the use of subcontractors, included when the service provider may need to engage third parties

4. Green Cleaning Requirements: Specific environmental standards and eco-friendly cleaning requirements, included when environmental certification is required

5. Performance Bonds: Requirements for performance bonds or other financial guarantees, typically used in larger commercial contracts

6. Client Equipment Use: Terms governing the use of client-provided equipment or facilities, included when the client provides cleaning equipment

7. Background Check Requirements: Specific requirements for staff screening and background checks, used in sensitive environments like schools or government facilities

What schedules should be included in a Cleaning Service Agreement Contract?

1. Schedule A - Service Locations: Detailed list of all locations where cleaning services are to be provided, including access instructions and specific requirements for each location

2. Schedule B - Cleaning Specifications: Detailed cleaning checklist and frequency schedule for each type of area or service

3. Schedule C - Price Schedule: Detailed breakdown of costs for different services, including regular and additional services

4. Schedule D - Key Personnel: List of key staff members and their qualifications, including supervisors and specialists

5. Schedule E - Approved Cleaning Products: List of approved cleaning products and chemicals, including safety data sheets

6. Appendix 1 - Quality Control Checklist: Forms and procedures for quality inspection and performance monitoring

7. Appendix 2 - Emergency Procedures: Procedures for handling emergencies, spills, and accidents

8. Appendix 3 - Reporting Templates: Standard forms for service reports, incident reports, and other required documentation

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

United States

Publisher

Genie AI

Cost

Free to use
Relevant legal definitions
Relevant Industries

Commercial Real Estate

Healthcare

Education

Corporate Offices

Retail

Industrial

Hospitality

Government

Financial Services

Technology

Manufacturing

Residential Property Management

Relevant Teams

Legal

Operations

Facilities Management

Procurement

Risk Management

Environmental Health & Safety

Property Management

Contract Administration

Building Services

Vendor Management

Relevant Roles

Facility Manager

Operations Director

Property Manager

Procurement Manager

Contract Administrator

Legal Counsel

Risk Manager

Health and Safety Officer

Building Services Manager

Cleaning Services Supervisor

Operations Manager

Commercial Property Manager

Business Owner

Office Manager

Environmental Services Director

Industries
Fair Labor Standards Act (FLSA): Federal law establishing minimum wage, overtime pay, recordkeeping, and youth employment standards for covered employees
Occupational Safety and Health Act (OSHA): Federal regulations governing workplace safety, including handling of cleaning chemicals and proper safety equipment requirements
Environmental Protection Agency (EPA) Regulations: Federal guidelines on proper handling, storage, and disposal of cleaning chemicals and environmentally hazardous materials
Internal Revenue Service (IRS) Guidelines: Federal rules for determining worker classification (employee vs. independent contractor) and associated tax obligations
State-Specific Labor Laws: Individual state regulations regarding minimum wage, working hours, breaks, and employment conditions that may exceed federal requirements
State Contract Laws: State-specific requirements for service contracts, including formation, enforcement, and termination provisions
Workers' Compensation Laws: State-specific requirements for insurance coverage protecting workers in case of job-related injuries or illnesses
State Business Licensing Requirements: Local and state regulations regarding business permits and licenses required for cleaning service operations
Americans with Disabilities Act (ADA): Federal law ensuring non-discrimination and reasonable accommodations for disabled workers and clients
Immigration Reform and Control Act: Federal requirements regarding verification of employment eligibility and Form I-9 compliance
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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