Personal Appearance Waiver Template for Saudi Arabia

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Key Requirements PROMPT example:

Personal Appearance Waiver

"I need a Personal Appearance Waiver for our company's regional manager to represent our Saudi-based corporation at all board meetings and shareholder assemblies throughout 2025, with the ability to make binding decisions on behalf of the company."

Document background
The Personal Appearance Waiver is a critical legal instrument used in Saudi Arabia when an individual or entity needs to delegate their right of personal appearance to an authorized representative. This document is particularly relevant in situations where physical presence is typically required but cannot be practically achieved, such as during court proceedings, administrative hearings, or official meetings. The waiver must comply with Saudi Arabian legal requirements, including both civil law and Sharia principles, and typically includes specific details about the scope of representation, duration of authority, and limitations of the waiver. It's commonly used in both business and personal contexts, requiring proper authentication and often notarization to be legally valid within the Saudi jurisdiction.
Suggested Sections

1. Parties: Identification of the person granting the waiver (grantor) and the person/entity receiving the waiver rights (grantee), including full legal names and national ID numbers

2. Background: Context for the waiver, including the matter or proceedings for which personal appearance is being waived

3. Definitions: Key terms used in the waiver, including 'Personal Appearance', 'Proceedings', 'Representative', etc.

4. Scope of Waiver: Specific details of what appearances and proceedings are covered by the waiver

5. Representative Authorization: Details of who is authorized to appear on behalf of the grantor

6. Duration and Termination: Period for which the waiver is valid and circumstances under which it may be terminated

7. Governing Law and Jurisdiction: Confirmation that Saudi law governs the waiver and specification of relevant jurisdiction

8. Execution: Formal execution block including space for signatures, witnesses, and official stamps as required

Optional Sections

1. Electronic Communications: Section addressing electronic notifications and communications - include when the waiver covers proceedings allowing electronic participation

2. Limitations and Exceptions: Specific circumstances where personal appearance may still be required - include when there are certain proceedings that cannot be waived

3. Revocation Process: Procedure for revoking the waiver - include when the waiver is for an extended period or ongoing matters

4. Emergency Contact: Alternative contact details for urgent matters - include when the proceedings may involve time-sensitive decisions

5. Translation Clause: Statement regarding official language version - include when the waiver will be used in multiple languages

Suggested Schedules

1. Schedule 1 - Specified Proceedings: Detailed list of specific proceedings, hearings, or matters covered by the waiver

2. Schedule 2 - Authorized Representatives: List of specifically authorized representatives with their full details and credentials

3. Schedule 3 - Required Documents: List of supporting documents that must be maintained or presented by the representative

4. Appendix A - Form of Notice: Standard form for providing notice of representation under the waiver

5. Appendix B - Official Translations: Official translations of the waiver if required for specific proceedings

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Legal Services

Financial Services

Real Estate

Healthcare

Construction

Manufacturing

Education

Government Services

Professional Services

International Trade

Oil and Gas

Transportation

Telecommunications

Relevant Teams

Legal

Compliance

Corporate Secretariat

Human Resources

Operations

Administration

Risk Management

Executive Office

International Business

Government Relations

Relevant Roles

Legal Counsel

Compliance Officer

Corporate Secretary

Business Development Manager

HR Director

Operations Manager

Contract Administrator

Risk Manager

Company Director

General Manager

Regional Manager

Executive Assistant

Legal Administrator

Project Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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