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Field Trip Waiver

Field Trip Waiver Template for Saudi Arabia

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Key Requirements PROMPT example:

Field Trip Waiver

"I need a Field Trip Waiver for an international school in Riyadh, compliant with Saudi Arabian law, that covers multiple day trips throughout the 2025 academic year and includes specific provisions for photography permissions and medical emergencies."

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Document background
The Field Trip Waiver is an essential legal document used by educational institutions in Saudi Arabia to secure parental consent and establish liability parameters for school-organized excursions. This document becomes necessary whenever students participate in off-campus educational activities, whether for academic, cultural, or recreational purposes. The waiver must comply with Saudi Arabian civil law, Sharia principles, and Ministry of Education regulations, making it distinct from similar documents used in other jurisdictions. It typically includes comprehensive details about the trip, risk acknowledgments, emergency procedures, and medical authorizations. The document serves both as a protective measure for educational institutions and an informative tool for parents/guardians, ensuring transparency and clear communication about all aspects of the field trip.
Suggested Sections

1. Parties: Identification of the school/organization and the parent/guardian and student

2. Background: Brief explanation of the field trip program and its educational purpose

3. Definitions: Key terms used in the waiver including 'Field Trip', 'Supervisor', 'Emergency Contact', etc.

4. Trip Details: Specific information about the field trip including date, location, duration, and activities

5. Risk Acknowledgment: Description of potential risks associated with the field trip activities

6. Waiver and Release: The actual waiver language releasing the school from liability, drafted in compliance with Sharia law

7. Medical Authorization: Permission for emergency medical treatment if needed

8. Behavioral Expectations: Expected conduct of the student during the field trip

9. Emergency Procedures: Overview of emergency protocols and contact information

10. Execution: Signature blocks for all parties and date of signing

Optional Sections

1. Transportation Authorization: Additional section when transportation is provided by the school or third-party providers

2. Special Needs Accommodation: Section to be included when student requires specific accommodations or has medical conditions

3. Photography/Media Release: Optional section for permission to photograph or record student during the trip

4. Cost and Payment: Include when the field trip requires payment from parents/guardians

5. Overnight Stay Provisions: Additional terms for field trips involving overnight stays

Suggested Schedules

1. Schedule A - Trip Itinerary: Detailed schedule of activities and locations

2. Schedule B - Emergency Contact Form: List of emergency contacts for both school and parent/guardian

3. Schedule C - Medical Information Form: Student's medical information, allergies, and medications

4. Schedule D - Packing List: List of required items and equipment for the field trip

5. Schedule E - Safety Protocols: Detailed safety procedures and guidelines specific to the trip activities

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant Industries

Education

Private Schools

Public Schools

Educational Tourism

Youth Services

Religious Education

International Schools

Special Education

Vocational Training

Relevant Teams

Legal

Administration

Student Affairs

Risk Management

Academic Affairs

Operations

Compliance

Educational Activities

Safety and Security

Relevant Roles

School Principal

Educational Administrator

Legal Counsel

Risk Management Officer

Field Trip Coordinator

Teacher

School Director

Activities Supervisor

Educational Compliance Officer

Student Affairs Manager

School Operations Manager

Industries
Basic Law of Governance (Royal Order No. A/90): The constitutional framework of Saudi Arabia that establishes Sharia as the foundation of the legal system, affecting how waivers and liability releases are interpreted
Civil Code (derived from Sharia Law): Governs civil liability, personal injury claims, and the validity of waivers under Saudi law
Ministry of Education Regulations on Student Activities: Specific regulations governing school trips, safety requirements, and supervision standards for educational institutions
Child Protection Law (Royal Decree No. M/14): Establishes the legal framework for protecting children's rights and safety during school activities and field trips
Public Transport Authority Regulations: Governs safety standards and requirements for student transportation during field trips
Ministry of Health Regulations: Requirements for medical emergency preparedness and first aid during school activities
Saudi Civil Defense Safety Requirements: Safety standards and emergency procedures that must be followed during public activities and field trips
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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