Disciplinary Action Letter Template for Saudi Arabia

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Key Requirements PROMPT example:

Disciplinary Action Letter

"I need to generate a Disciplinary Action Letter for a sales employee who has violated our customer data privacy policy for the first time on January 15, 2025, ensuring compliance with Saudi Arabian labor laws and including a clear performance improvement plan."

Document background
The Disciplinary Action Letter is a crucial document in Saudi Arabian employment relations, used when formal disciplinary measures need to be implemented against an employee. It serves as an official record of workplace misconduct, policy violations, or performance issues, and the employer's response to these situations. The document must strictly comply with Saudi Labor Law, particularly Articles 65-66 which outline permissible disciplinary actions and procedural requirements. This letter typically follows internal investigations or documented incidents and may be preceded by verbal warnings depending on the severity of the issue. A properly prepared Disciplinary Action Letter is essential for maintaining workplace discipline while protecting the legal rights of both employers and employees under Saudi jurisdiction. It can be used as evidence in labor disputes and demonstrates the employer's commitment to fair and transparent disciplinary procedures.
Suggested Sections

1. Letter Header: Company letterhead, date, reference number, and formal addressing of the employee

2. Employee Information: Full name, employee ID, position, department, and length of service

3. Incident Details: Specific description of the violation or misconduct, including date, time, and location

4. Policy Reference: Citation of specific company policies or Saudi Labor Law provisions that were violated

5. Evidence: Summary of evidence supporting the disciplinary action

6. Disciplinary Action: Clear statement of the specific disciplinary measure being taken

7. Required Corrective Actions: Specific actions the employee must take to correct the behavior

8. Consequences: Statement of potential further consequences if behavior continues

9. Acknowledgment: Space for employee signature and date to confirm receipt

Optional Sections

1. Previous Warnings: Reference to any previous warnings or disciplinary actions, included when this is not the first incident

2. Performance Improvement Plan: Detailed plan for improvement, included for performance-related issues

3. Appeal Rights: Information about the employee's right to appeal, included for serious disciplinary actions

4. Probation Terms: Details of probationary period if applicable, included when putting employee on probation

5. Return to Work Conditions: Specific conditions for return to work, included in cases of suspension

Suggested Schedules

1. Evidence Documentation: Copies of relevant evidence supporting the disciplinary action

2. Incident Report: Detailed report of the incident or behavior leading to disciplinary action

3. Relevant Policy Excerpts: Copies of relevant company policies or labor law provisions

4. Previous Warning Letters: Copies of any previous warning letters referenced in the main letter

5. Performance Improvement Plan Details: Detailed improvement plan with specific metrics and timelines, if applicable

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Banking and Financial Services

Manufacturing

Retail

Healthcare

Technology

Construction

Education

Oil and Gas

Telecommunications

Professional Services

Hospitality

Transportation and Logistics

Real Estate

Government and Public Sector

Relevant Teams

Human Resources

Legal

Compliance

Employee Relations

Personnel Administration

Management

Operations

Corporate Services

Relevant Roles

Human Resources Manager

HR Director

HR Business Partner

Employee Relations Manager

Legal Counsel

Department Manager

Line Manager

Supervisor

HR Administrator

Compliance Officer

HR Operations Manager

Personnel Manager

Chief Human Resources Officer

HR Specialist

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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