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Basic Agreement Event Contract

Basic Agreement Event Contract Template for Saudi Arabia

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Key Requirements PROMPT example:

Basic Agreement Event Contract

"I need a Basic Agreement Event Contract for a three-day technology conference to be held in Riyadh in March 2025, with provisions for international speakers, simultaneous translation services, and compliance with GEA regulations."

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Document background
The Basic Agreement Event Contract is designed for use in Saudi Arabia's evolving entertainment and events sector, providing a structured framework for organizing various types of events while ensuring compliance with local laws and regulations. This template is particularly relevant in the context of Saudi Vision 2030's emphasis on developing the entertainment sector and is specifically crafted to meet General Entertainment Authority (GEA) requirements. The agreement is suitable for different event types, from corporate gatherings to public entertainment shows, and includes provisions for necessary permits, safety protocols, and Sharia-compliant commercial terms. It addresses key aspects such as venue arrangements, technical requirements, security measures, and financial terms while maintaining flexibility to accommodate specific event needs. The document serves as a foundation for establishing clear rights and obligations between event organizers, clients, and service providers, while ensuring alignment with Saudi commercial law and regulatory requirements.
Suggested Sections

1. Parties: Identification of the contracting parties including full legal names, addresses, and commercial registration details

2. Background: Context of the agreement and brief description of the event and parties' intentions

3. Definitions: Definitions of key terms used throughout the agreement

4. Event Details: Specific details about the event including date, time, venue, and nature of the event

5. Obligations of the Event Organizer: Detailed responsibilities of the event organizer including permits, security, and event management

6. Client Obligations: Responsibilities and commitments of the client including payments and required cooperation

7. Financial Terms: Payment terms, amounts, payment schedule, and currency specifications

8. Compliance with Laws: Commitment to comply with Saudi laws, GEA regulations, and other applicable requirements

9. Insurance and Liability: Insurance requirements and allocation of risks between parties

10. Term and Termination: Duration of the agreement and circumstances for termination

11. Force Majeure: Provisions for unforeseen circumstances preventing performance

12. Dispute Resolution: Process for resolving disputes under Saudi law

13. Notices: Method and addresses for official communications between parties

14. General Provisions: Standard legal provisions including entire agreement, amendments, and governing law

Optional Sections

1. Intellectual Property Rights: Rights and restrictions regarding use of logos, event content, and promotional materials - include when event involves creative content or branding

2. Sponsorship Arrangements: Terms related to sponsors and advertising - include when event involves third-party sponsors

3. Catering Services: Specific terms for food and beverage services - include when catering is part of the event

4. Technical Requirements: Detailed technical specifications - include for events with significant technical components

5. Artist/Performer Provisions: Specific terms related to performers - include when event features performances

6. Broadcasting Rights: Terms for recording and broadcasting - include when event will be recorded or broadcast

7. COVID-19 Measures: Special health and safety protocols - include if relevant to current circumstances

8. Sustainability Requirements: Environmental considerations and waste management - include for environmentally conscious events

Suggested Schedules

1. Schedule 1 - Event Specification: Detailed description of the event including timeline, activities, and specific requirements

2. Schedule 2 - Venue Layout: Floor plans, seating arrangements, and facility specifications

3. Schedule 3 - Payment Schedule: Detailed breakdown of payments, installments, and payment dates

4. Schedule 4 - Insurance Requirements: Specific insurance types and coverage amounts required

5. Schedule 5 - Technical Specifications: Detailed technical requirements including sound, lighting, and equipment specifications

6. Schedule 6 - Security Plan: Security arrangements and emergency procedures

7. Appendix A - Required Permits: List of required permits and licenses for the event

8. Appendix B - Contact List: Key personnel and emergency contacts for both parties

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant legal definitions
Agreement
Applicable Laws
Approved Event Plan
Business Day
Cancellation Fee
Client
Commencement Date
Confidential Information
Contract Period
Deposit
Event
Event Date
Event Fee
Event Manager
Event Personnel
Event Requirements
Event Specifications
Event Venue
Force Majeure Event
GEA
GEA Regulations
Insurance Requirements
Intellectual Property Rights
License
Operating Hours
Organizer
Payment Schedule
Permits
Required Insurances
Safety Requirements
Schedule
Security Deposit
Security Requirements
Services
Service Providers
Set-up Period
Technical Equipment
Technical Requirements
Term
Termination Date
Third Party Suppliers
Venue Manager
Venue Owner
Venue Rules
Clauses
Interpretation and Definitions
Event Specifications
Venue Access and Use
Payment Terms
Deposit and Security Deposit
Event Management Responsibilities
Client Obligations
Regulatory Compliance
Permits and Licenses
Insurance Requirements
Health and Safety
Security Arrangements
Technical Requirements
Force Majeure
Cancellation and Postponement
Termination Rights
Liability and Indemnification
Confidentiality
Intellectual Property
Data Protection
Assignment and Subcontracting
Notices
Governing Law
Dispute Resolution
Entire Agreement
Severability
Amendment
Force Majeure
Anti-Corruption
Relationship of Parties
Relevant Industries

Events and Entertainment

Hospitality

Corporate Services

Media and Broadcasting

Food and Beverage

Tourism

Sports and Recreation

Education and Training

Retail and Consumer Services

Cultural and Arts

Relevant Teams

Legal

Operations

Events

Compliance

Finance

Marketing

Technical Services

Security

Client Relations

Procurement

Risk Management

Relevant Roles

Event Manager

Legal Counsel

Operations Director

Compliance Officer

Contract Administrator

Venue Manager

Project Manager

Risk Manager

Finance Manager

Marketing Director

Technical Director

Security Coordinator

Client Relations Manager

Procurement Manager

Industries
Saudi Civil Code (2021): Recent codification of civil transactions law that provides the basic framework for contracts, including formation, validity, and enforcement
General Entertainment Authority (GEA) Regulations: Regulations governing entertainment events, including licensing requirements, safety standards, and operational guidelines for public events
Saudi Labor Law (Royal Decree No. M/51): Governs employment relationships and worker rights, relevant for staff and performers involved in the event
Anti-Commercial Fraud Law (Royal Decree No. M/19): Ensures transparency and fair dealing in commercial transactions, including event contracts and ticket sales
Value Added Tax (VAT) Law: Regulations concerning tax obligations for commercial activities and events, including ticket sales and services
Saudi Commercial Courts Law: Governs commercial disputes and enforcement of commercial contracts, including event agreements
Public Gatherings and Events Security Regulations: Safety and security requirements for public events, including crowd management and emergency procedures
Municipal and Rural Affairs Regulations: Local permits and venue requirements for hosting events in specific locations
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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