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Volunteer Contract Agreement

Volunteer Contract Agreement Template for Philippines

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Key Requirements PROMPT example:

Volunteer Contract Agreement

"I need a Volunteer Contract Agreement for a local environmental NGO in Manila, covering a 3-month beach cleanup project starting March 2025, with volunteers working weekends only and receiving transportation allowance."

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Document background
The Volunteer Contract Agreement is a crucial document used in the Philippines to formalize volunteer relationships between individuals and organizations. This agreement is essential for organizations engaging volunteers and must comply with the Volunteer Act of 2007 (RA 9418) and other relevant Philippine legislation. The document serves multiple purposes: it clarifies the voluntary nature of the relationship, outlines the scope of volunteer work, establishes mutual expectations, and provides legal protection for both parties. Organizations should use this agreement whenever engaging volunteers, whether for short-term projects or long-term commitments. The agreement typically includes details about the volunteer role, time commitment, provided benefits, safety measures, and confidentiality requirements, while ensuring that the relationship is clearly distinguished from employment.
Suggested Sections

1. Parties: Identification of the organization and the volunteer, including full legal names and addresses

2. Background: Brief context about the organization, its mission, and the purpose of engaging volunteers

3. Definitions: Key terms used in the agreement, including 'volunteer work', 'volunteer period', and other relevant terminology

4. Nature of Relationship: Clear statement that this is a volunteer arrangement and not an employment relationship

5. Volunteer Role: Detailed description of the volunteer position, duties, and responsibilities

6. Duration and Time Commitment: Period of volunteering, expected hours, and schedule flexibility

7. Supervision and Support: Details of how the volunteer will be supervised and supported during their service

8. Rights and Responsibilities: Specific rights and responsibilities of both the organization and the volunteer

9. Health and Safety: Organization's commitment to volunteer safety and relevant safety procedures

10. Confidentiality: Obligations regarding confidential information and data protection

11. Volunteer Benefits: Any benefits provided (e.g., meal allowance, transportation reimbursement)

12. Termination: Conditions and process for ending the volunteer relationship

13. Governing Law: Statement that the agreement is governed by Philippine law

14. Signature Page: Space for parties to sign and date the agreement

Optional Sections

1. Insurance Coverage: Details of any insurance provided by the organization for volunteers - include if the organization provides insurance

2. Intellectual Property: Rights and obligations regarding any intellectual property created during volunteering - include for creative or research-based roles

3. Travel Requirements: Details about any required travel and related arrangements - include if role involves travel

4. Training and Development: Specific training requirements and development opportunities - include for complex roles or where certification is needed

5. Emergency Procedures: Detailed emergency protocols - include for high-risk activities or remote locations

6. Use of Resources: Guidelines for using organization's resources, equipment, or facilities - include if volunteer has access to significant resources

7. Media and Communications: Guidelines for public communications and social media - include for public-facing roles

8. Dispute Resolution: Process for handling disagreements - include for long-term or complex volunteer arrangements

Suggested Schedules

1. Schedule A - Position Description: Detailed description of the volunteer role, responsibilities, and specific tasks

2. Schedule B - Volunteer Policy: Organization's general volunteer policies and procedures

3. Schedule C - Code of Conduct: Expected behavioral standards and ethical guidelines

4. Schedule D - Expense Reimbursement Policy: Procedures and policies for claiming allowed expenses

5. Appendix 1 - Emergency Contact Form: Volunteer's emergency contact information

6. Appendix 2 - Confidentiality Agreement: Detailed confidentiality terms and conditions

7. Appendix 3 - Health and Safety Guidelines: Specific safety procedures and protocols relevant to the role

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Clauses
Interpretation
Term and Duration
Nature of Relationship
Volunteer Duties
Rights and Responsibilities
Supervision and Support
Time Commitment
Health and Safety
Confidentiality
Data Protection
Intellectual Property
Volunteer Benefits
Expenses
Insurance
Termination
Notice
Force Majeure
Indemnification
Dispute Resolution
Governing Law
Entire Agreement
Severability
Amendment
Assignment
Waiver
Notices
Third Party Rights
Counterparts
Recognition of Volunteer Status
Code of Conduct
Training and Development
Use of Resources
Media and Communications
Emergency Procedures
Property Rights
Non-Solicitation
Relevant Industries

Non-profit

Healthcare

Education

Social Services

Environmental Conservation

Arts and Culture

Religious Services

Disaster Response

Community Development

Sports and Recreation

Youth Development

Senior Care

Animal Welfare

Relevant Teams

Human Resources

Legal

Operations

Community Outreach

Program Management

Administrative

Volunteer Services

Social Services

Compliance

Risk Management

Relevant Roles

Volunteer Coordinator

Program Director

Human Resources Manager

Non-profit Executive Director

Community Outreach Manager

Volunteer Services Administrator

Project Manager

Operations Director

Legal Counsel

Administrative Officer

Program Officer

Social Services Manager

Volunteer Program Supervisor

Industries
Republic Act No. 9418: Also known as the Volunteer Act of 2007, this is the primary legislation governing volunteerism in the Philippines. It provides the legal framework for volunteer work, defines volunteers' rights and responsibilities, and establishes standards for volunteer programs.
Republic Act No. 11058: Occupational Safety and Health Standards Law - While primarily focused on employees, its principles should be applied to ensure volunteers' safety and health in their work environment.
Republic Act No. 10361: Known as the Domestic Workers Act or 'Batas Kasambahay' - While not directly applicable to volunteers, its principles may be relevant for volunteers working in domestic or household settings.
Republic Act No. 7277: Magna Carta for Disabled Persons - Important for ensuring non-discrimination and equal opportunity provisions when dealing with volunteers with disabilities.
Republic Act No. 8282: Social Security Law - Relevant for understanding any social security implications or optional coverage for volunteers.
NIRC Section 34(H): National Internal Revenue Code provision regarding tax treatment of volunteer work and charitable contributions, which may affect both the volunteer and the organization.
Republic Act No. 10173: Data Privacy Act of 2012 - Important for handling volunteers' personal information and maintaining confidentiality.
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

Find the exact document you need

Volunteer Contract Agreement

A Philippine law-compliant agreement establishing the terms and conditions between a volunteer and an organization, governed by the Volunteer Act of 2007.

find out more

Volunteer Confidentiality Agreement

A Philippine-law governed agreement establishing confidentiality obligations between volunteers and organizations, ensuring protection of sensitive information while recognizing the voluntary nature of the relationship.

find out more

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