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Volunteer Confidentiality Agreement

Volunteer Confidentiality Agreement Template for Philippines

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Key Requirements PROMPT example:

Volunteer Confidentiality Agreement

"I need a Volunteer Confidentiality Agreement for our Manila-based tech education nonprofit, where volunteers will have access to student data and our proprietary teaching materials starting March 2025; the agreement must be compliant with Philippine data privacy laws and include specific provisions about digital security."

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Document background
The Volunteer Confidentiality Agreement is essential for organizations in the Philippines that engage volunteers and need to protect sensitive information. This document becomes necessary when volunteers may have access to confidential data, trade secrets, personal information, or proprietary knowledge during their service. It ensures compliance with Philippine legislation, particularly the Data Privacy Act of 2012 and relevant provisions of the Civil Code. The agreement is designed to protect organizations while being mindful of the unpaid, voluntary nature of the relationship. It includes specific provisions for data handling, confidentiality obligations, and breach consequences, making it suitable for both traditional nonprofit volunteer scenarios and corporate volunteer programs. Organizations should implement this agreement before allowing volunteers access to any sensitive information or systems.
Suggested Sections

1. Parties: Identifies the organization and the volunteer, including their complete details and addresses

2. Background: Explains the context of the volunteer relationship and the need for confidentiality

3. Definitions: Defines key terms including 'Confidential Information', 'Volunteer Services', and 'Authorized Purposes'

4. Scope of Volunteer Services: Outlines the voluntary nature of the relationship and basic duties

5. Confidentiality Obligations: Details the core confidentiality requirements and restrictions on information use

6. Protection of Confidential Information: Specifies the practical steps the volunteer must take to protect confidential information

7. Duration and Survival: Specifies how long the confidentiality obligations last, including post-volunteering

8. Return of Confidential Information: Requirements for returning or destroying confidential information upon request or termination

9. Breach and Remedies: Outlines consequences of breaching the agreement and available legal remedies

10. General Provisions: Standard clauses including governing law, jurisdiction, and entire agreement

Optional Sections

1. Intellectual Property Rights: Include when volunteer work may involve creation of IP or access to organization's IP

2. Data Privacy Compliance: Include when volunteer will handle personal data covered by the Data Privacy Act

3. Social Media and Communications: Include when volunteer has access to social media accounts or public communications

4. Third Party Disclosure: Include when volunteer may need to share information with authorized third parties

5. Emergency Contact Information: Include when volunteer work involves high-risk activities or sensitive locations

6. Conflict of Interest: Include when volunteer may have competing interests or concurrent volunteering elsewhere

Suggested Schedules

1. Schedule A - Description of Volunteer Services: Detailed description of volunteer role and responsibilities

2. Schedule B - Types of Confidential Information: Specific categories and examples of confidential information covered

3. Schedule C - Authorized Personnel: List of people with whom the volunteer is authorized to share information

4. Schedule D - Security Protocols: Specific procedures for handling and protecting confidential information

5. Appendix 1 - Acknowledgment Form: Form for volunteer to sign confirming receipt and understanding of confidential information

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant legal definitions
Confidential Information
Volunteer Services
Organization
Volunteer
Personal Data
Proprietary Information
Trade Secrets
Authorized Purpose
Authorized Personnel
Confidentiality Period
Permitted Disclosure
Sensitive Information
Material Form
Intellectual Property Rights
Representatives
Security Protocols
Data Privacy Standards
Volunteer Period
Unauthorised Disclosure
Volunteer Project
Affiliated Organizations
Premises
Systems
Third Party
Termination Date
Effective Date
Breach
Force Majeure
Confidentiality Obligations
Relevant Industries

Nonprofit

Healthcare

Education

Social Services

Religious Organizations

Environmental Conservation

Disaster Relief

Community Development

Arts and Culture

Youth Development

Corporate Social Responsibility

Sports and Recreation

Animal Welfare

Humanitarian Aid

Research and Development

Relevant Teams

Human Resources

Legal

Compliance

Risk Management

Volunteer Management

Community Relations

Operations

Administration

Corporate Social Responsibility

Data Protection

Program Management

Relevant Roles

Volunteer Coordinator

Program Director

Executive Director

HR Manager

Compliance Officer

Legal Counsel

Data Protection Officer

Project Manager

Volunteer Manager

Community Outreach Coordinator

Operations Manager

Administrative Officer

Risk Management Officer

CSR Manager

NGO Director

Industries
Data Privacy Act of 2012 (Republic Act No. 10173): Protects individual personal information in information and communications systems, establishing requirements for handling and protecting personal data
Civil Code of the Philippines (Republic Act No. 386): Governs contractual relationships, obligations, and general principles of confidentiality in agreements
Intellectual Property Code of the Philippines (Republic Act No. 8293): Protects trade secrets, proprietary information, and other intellectual property rights that may be covered by the confidentiality agreement
The 1987 Constitution of the Philippines, Article III (Bill of Rights): Contains provisions on the right to information and privacy of communication, which sets the constitutional framework for confidentiality obligations
E-Commerce Act of 2000 (Republic Act No. 8792): Relevant for electronic data and communications that may be covered under the confidentiality agreement
Labor Code of the Philippines (Presidential Decree No. 442): While primarily for employment relationships, provides guidance on work relationships including volunteer services
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

Find the exact document you need

Volunteer Contract Agreement

A Philippine law-compliant agreement establishing the terms and conditions between a volunteer and an organization, governed by the Volunteer Act of 2007.

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Volunteer Confidentiality Agreement

A Philippine-law governed agreement establishing confidentiality obligations between volunteers and organizations, ensuring protection of sensitive information while recognizing the voluntary nature of the relationship.

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