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Venue Hire Agreement

Venue Hire Agreement Template for Philippines

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Key Requirements PROMPT example:

Venue Hire Agreement

"I need a Venue Hire Agreement for a high-end wedding venue in Manila that includes provisions for catering services, sound system usage, and can accommodate 300 guests, with specific attention to wet weather contingency plans for outdoor areas."

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Document background
The Venue Hire Agreement serves as a crucial legal instrument in the Philippine business environment, providing a structured framework for the temporary rental of spaces for various purposes. This document is essential when any individual, organization, or business seeks to use a venue for events, conferences, celebrations, or other activities. It ensures compliance with Philippine civil law, local government regulations, and venue-specific requirements while protecting the interests of both parties. The agreement typically includes detailed provisions on booking procedures, payment terms, permitted activities, insurance requirements, and liability allocation, adapting to various venue types from conference centers to event spaces. Users should ensure the agreement aligns with local municipal requirements and includes necessary permits or licenses required under Philippine law.
Suggested Sections

1. Parties: Identification of the Venue Owner/Operator and the Hirer, including complete legal names, addresses, and contact details

2. Background: Brief context setting out the purpose of the agreement and confirming the venue owner's authority to enter into the agreement

3. Definitions: Key terms used throughout the agreement including 'Venue', 'Hire Period', 'Permitted Use', 'Hire Fee', etc.

4. Booking and Payment Terms: Details of the venue booking process, payment schedule, deposit requirements, and cancellation policies

5. Hire Period: Specific dates and times for the venue hire, including access times for setup and cleanup

6. Permitted Use: Clearly defined permitted activities and purposes for which the venue may be used

7. Hirer's Obligations: Comprehensive list of hirer's responsibilities including care of venue, compliance with capacity limits, and behavior requirements

8. Venue Owner's Obligations: Responsibilities of the venue owner including providing access, maintaining the venue, and ensuring basic facilities

9. Insurance and Liability: Insurance requirements, liability limitations, and indemnification provisions

10. Security and Safety: Safety requirements, emergency procedures, and security arrangements

11. Termination: Circumstances under which either party may terminate the agreement and the consequences of termination

12. General Provisions: Standard legal clauses including governing law, dispute resolution, and entire agreement provisions

Optional Sections

1. Catering and Beverages: Required if the venue provides or restricts catering services, including alcohol service requirements

2. Technical Equipment: Include when the venue provides audio-visual or technical equipment for hire

3. Parking Facilities: Necessary when the venue includes parking arrangements or restrictions

4. Noise and Operating Hours: Include for venues in residential areas or with specific noise restrictions

5. Third-Party Suppliers: Required when external suppliers need venue access or when venue has preferred supplier arrangements

6. Force Majeure: Particularly relevant in post-COVID context or areas prone to natural disasters

7. Marketing and Photography: Include when there are restrictions on venue photography or marketing requirements

Suggested Schedules

1. Schedule 1 - Venue Details: Detailed description of the venue, including floor plans, capacity limits, and included facilities

2. Schedule 2 - Hire Fees and Payment Schedule: Comprehensive breakdown of all fees, charges, and payment timelines

3. Schedule 3 - Venue Rules and Regulations: Specific rules and requirements for venue use, including setup and cleanup requirements

4. Schedule 4 - Insurance Requirements: Detailed insurance requirements including minimum coverage amounts

5. Schedule 5 - Inventory List: List of furniture, equipment, or other items included in the venue hire

6. Appendix A - Emergency Procedures: Detailed emergency evacuation procedures and emergency contact information

7. Appendix B - Cleaning Checklist: Required cleaning and restoration standards for the venue after use

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant legal definitions
Agreement
Venue
Premises
Hire Period
Hire Fee
Permitted Use
Deposit
Force Majeure
Hirer
Owner
Venue Manager
Authorized Representative
Booking Date
Cancellation Fee
Common Areas
Equipment
Event
Security Deposit
Facilities
Operating Hours
Payment Schedule
Setup Time
Breakdown Time
Venue Rules
Additional Services
Booking Confirmation
Capacity Limit
Cleaning Fee
Damage
Emergency
Insurance Requirements
Local Authority
Normal Business Hours
Permitted Capacity
Public Liability Insurance
Schedule of Rates
Service Providers
Terms and Conditions
Utilities
VAT
Working Day
Clauses
Interpretation
Booking and Confirmation
Payment Terms
Deposit Requirements
Cancellation
Access and Security
Permitted Use
Capacity Restrictions
Health and Safety
Insurance
Liability and Indemnity
Force Majeure
Confidentiality
Property Care and Maintenance
Noise Control
Catering and Alcohol
Third-Party Suppliers
Equipment Use
Cleaning and Waste Management
Parking
Advertising and Promotion
Intellectual Property
Assignment and Subletting
Termination
Dispute Resolution
Governing Law
Notices
Entire Agreement
Severability
Variation
Emergency Procedures
Compliance with Laws
Risk Management
Utilities and Services
Setup and Breakdown
Security Deposit
Damage and Repairs
Operating Hours
Force Majeure
Representations and Warranties
Relevant Industries

Hospitality

Events Management

Real Estate

Entertainment

Education

Corporate Services

Religious Services

Tourism

Food and Beverage

Retail

Sports and Recreation

Relevant Teams

Legal

Operations

Events Management

Facilities Management

Sales

Finance

Risk Management

Compliance

Property Management

Customer Service

Business Development

Relevant Roles

Venue Manager

Events Coordinator

Property Manager

Facilities Manager

Operations Director

Legal Counsel

Contracts Administrator

Risk Manager

Sales Manager

Business Development Manager

Wedding Coordinator

Conference Services Manager

Bookings Coordinator

Finance Manager

Compliance Officer

Industries
Civil Code of the Philippines (Republic Act No. 386): Primary legislation governing contracts, obligations, and general principles of civil law in the Philippines. Particularly relevant are Book IV on Obligations and Contracts, which covers formation of contracts, consent, object, cause, form, and interpretation of contracts.
Consumer Act of the Philippines (Republic Act No. 7394): Protects consumers' interests and establishes standards of conduct for business and industry, including requirements for clear disclosure of terms and conditions in service contracts.
National Building Code of the Philippines (PD 1096): Sets standards for building safety, occupancy, and use of spaces. Relevant for ensuring the venue meets legal requirements for public use and maximum occupancy limits.
Local Government Code of 1991 (Republic Act No. 7160): Governs local government requirements for business permits, licenses, and specific regulations that may affect venue operations and rental arrangements.
National Internal Revenue Code: Covers tax obligations related to venue rental income and VAT requirements for commercial venue hiring services.
Fire Code of the Philippines (RA 9514): Establishes fire safety requirements for buildings and venues, including emergency exits, fire safety equipment, and maximum capacity regulations.
Philippine Clean Air Act (RA 8749): Relevant for venues regarding ventilation requirements and air quality standards, particularly for indoor spaces.
Accessibility Law (BP 344): Requires certain facilities to be accessible to persons with disabilities, which may affect venue design and usage requirements.
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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