Guest Speaker Contract Template for Philippines

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Key Requirements PROMPT example:

Guest Speaker Contract

"I need a Guest Speaker Contract for engaging a renowned international technology expert to deliver a series of virtual workshops for our company's annual tech conference in March 2025, including provisions for online delivery, recording rights, and payment in USD."

Document background
The Guest Speaker Contract is essential for organizations in the Philippines engaging external speakers for events, conferences, seminars, or training sessions. This document is crucial when securing professional speakers, thought leaders, or subject matter experts for various engagements. It ensures compliance with Philippine legal requirements, including the Civil Code, tax regulations, and intellectual property laws. The contract typically covers essential elements such as engagement details, speaker obligations, compensation terms, intellectual property rights, and cancellation policies. It's particularly important for protecting both parties' interests, ensuring clear communication of expectations, and providing a legal framework for the speaking engagement. The document can be adapted for both in-person and virtual speaking events, making it versatile for different delivery formats while maintaining compliance with Philippine jurisdiction requirements.
Suggested Sections

1. Parties: Identification of the contracting parties - the organization/event organizer and the guest speaker, including complete legal names and addresses

2. Background: Context of the speaking engagement, brief description of the event, and the speaker's expertise

3. Definitions: Key terms used throughout the agreement defined for clarity

4. Speaking Engagement Details: Specific details about the event including date, time, duration, venue, and topic/subject matter

5. Speaker's Obligations: Core responsibilities of the speaker, including presentation requirements, timing, and content delivery expectations

6. Organizer's Obligations: Host organization's responsibilities including venue arrangement, technical support, and necessary facilities

7. Compensation: Payment terms, amount, method of payment, and timing of payment, including tax considerations

8. Intellectual Property Rights: Ownership and usage rights of presentation materials, recordings, and content

9. Cancellation and Postponement: Terms and conditions for cancellation or rescheduling by either party

10. General Terms: Standard contractual provisions including governing law, dispute resolution, and entire agreement clause

Optional Sections

1. Travel and Accommodation: Details of travel arrangements and accommodation if provided by the organizer, used when the speaker requires travel to the venue

2. Virtual Presentation Terms: Specific provisions for online/virtual speaking engagements, including technical requirements and platform specifications

3. Recording Rights: Terms for recording, broadcasting, or streaming the presentation, used when the organizer wishes to record or broadcast the event

4. Merchandising Rights: Terms regarding sale of speaker's books or materials at the event, used when speaker plans to sell products

5. Non-Compete Clause: Restrictions on speaker's appearances at similar events within a specific timeframe and geographic area, used for exclusive engagements

6. Force Majeure: Provisions for unforeseen circumstances preventing the execution of the contract, particularly relevant in uncertain times

7. Confidentiality: Terms regarding confidential information shared between parties, used when sensitive information is involved

Suggested Schedules

1. Schedule A - Event Details: Comprehensive details about the event including agenda, schedule, and technical requirements

2. Schedule B - Payment Schedule: Detailed breakdown of fees, payment timeline, and any additional expenses

3. Schedule C - Technical Requirements: Specific technical needs for the presentation including audio/visual equipment requirements

4. Appendix 1 - Speaker's Bio: Official biography and credentials of the speaker for promotional purposes

5. Appendix 2 - Presentation Overview: Outline or summary of the presentation content

6. Appendix 3 - Marketing Guidelines: Rules for using speaker's name, image, and biographical information in event promotion

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Clauses
Relevant Industries

Education

Corporate Training

Professional Development

Entertainment

Media

Technology

Healthcare

Financial Services

Non-Profit

Government

Conferences and Events

Professional Associations

Relevant Teams

Legal

Events

Human Resources

Training and Development

Procurement

Finance

Marketing and Communications

Academic Affairs

Professional Development

Operations

Relevant Roles

Event Manager

Conference Coordinator

Human Resources Director

Training Manager

Professional Development Coordinator

Legal Counsel

Program Director

Education Administrator

Corporate Communications Manager

Procurement Manager

Chief Learning Officer

Talent Development Manager

Speaker Relations Coordinator

Events Director

Academic Dean

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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