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Event Partnership Agreement
"I need an Event Partnership Agreement for a tech conference collaboration between my software company and a local events management firm, planned for March 2025 in Manila, with specific provisions for hybrid event delivery and revenue sharing from both in-person and virtual ticket sales."
1. Parties: Identification and details of the parties entering into the partnership agreement
2. Background: Context of the partnership and brief description of the event and parties' expertise
3. Definitions: Key terms used throughout the agreement defined for clarity and legal certainty
4. Purpose and Scope: Detailed description of the event and partnership objectives
5. Term and Duration: Timeline of the partnership, including planning period, event dates, and post-event obligations
6. Roles and Responsibilities: Specific duties and obligations of each partner in planning, executing, and managing the event
7. Financial Terms: Budget, cost sharing, revenue sharing, payment terms, and financial obligations
8. Intellectual Property Rights: Ownership and usage rights of trademarks, logos, and other IP during and after the event
9. Marketing and Promotion: Joint marketing efforts, branding guidelines, and promotional responsibilities
10. Insurance and Liability: Required insurance coverage and allocation of risks between partners
11. Termination: Conditions and process for ending the partnership, including consequences and obligations
12. Governing Law: Specification of Philippine law as governing law and jurisdiction
13. General Provisions: Standard legal clauses including notices, amendments, and severability
1. Force Majeure: Provisions for unforeseen circumstances or events beyond parties' control - especially relevant for outdoor events or during uncertain times
2. Exclusivity: Terms regarding exclusive partnership rights - useful when restricting partners from working with competitors
3. Staffing and Personnel: Details about staff hiring, management, and responsibilities - needed when joint staffing is involved
4. Sponsorship Terms: Specific provisions for managing third-party sponsors - relevant when the event includes external sponsorships
5. Security and Safety: Detailed security and safety protocols - particularly important for large public events
6. Data Protection: Provisions for handling personal data - necessary when collecting attendee information
7. Sustainability Requirements: Environmental and sustainability obligations - relevant for events with specific environmental commitments
8. Virtual Event Components: Provisions for online elements - needed for hybrid or virtual events
1. Schedule A - Event Details: Comprehensive description of the event, including venue, date, time, and format
2. Schedule B - Budget and Financial Plans: Detailed budget breakdown, cost allocations, and revenue projections
3. Schedule C - Marketing Plan: Detailed marketing strategy, timeline, and responsibilities
4. Schedule D - Technical Requirements: Equipment, technology, and technical specifications for the event
5. Schedule E - Timeline and Milestones: Detailed project timeline with key deadlines and deliverables
6. Appendix 1 - Brand Guidelines: Specifications for use of logos, branding elements, and marketing materials
7. Appendix 2 - Insurance Requirements: Detailed insurance coverage requirements and certificates
8. Appendix 3 - Contact Information: Key contact persons and emergency contacts from each party
Authors
Event
Effective Date
Term
Partner(s)
Event Date
Venue
Event Materials
Confidential Information
Force Majeure
Intellectual Property Rights
Marketing Materials
Net Revenue
Gross Revenue
Permitted Use
Representatives
Services
Sponsor(s)
Territory
Event Personnel
Brand Guidelines
Deliverables
Event License
Financial Year
Key Performance Indicators
Operating Expenses
Partnership Period
Project Timeline
Quality Standards
Registration Fee
Security Requirements
Technical Specifications
Termination Date
Virtual Platform
Working Day
Applicable Laws
Approved Budget
Commercial Rights
Data Protection Laws
Emergency Procedures
Event Content
Liability Period
Local Authority
Partnership Assets
Payment Terms
Regulatory Requirements
Revenue Share
Sponsorship Rights
Target Audience
Venue Rules
Purpose and Scope
Term and Duration
Appointment and Authority
Partner Obligations
Event Requirements
Financial Terms
Payment Terms
Revenue Sharing
Intellectual Property Rights
Branding and Marketing
Confidentiality
Data Protection
Insurance Requirements
Liability and Indemnification
Force Majeure
Termination
Post-Termination Obligations
Health and Safety
Regulatory Compliance
Anti-Corruption
Assignment and Subcontracting
Exclusivity
Representations and Warranties
Dispute Resolution
Governing Law
Notices
Amendment and Variation
Entire Agreement
Severability
Third Party Rights
Counterparts
Partnership Relationship
Personnel and Staffing
Venue Access and Control
Security Measures
Risk Management
Quality Standards
Performance Monitoring
Sponsorship Rights
Media Rights
Cancellation Terms
Emergency Procedures
Technical Requirements
Insurance and Liability
Sustainability Requirements
Events and Entertainment
Hospitality
Media and Advertising
Sports and Recreation
Education
Technology
Food and Beverage
Cultural Arts
Non-Profit
Corporate Services
Tourism
Professional Services
Legal
Events
Marketing
Operations
Finance
Business Development
Commercial
Risk and Compliance
Public Relations
Brand Management
Project Management
Partner Relations
Events Manager
Partnership Director
Business Development Manager
Legal Counsel
Marketing Director
Operations Manager
Finance Manager
Venue Manager
Project Manager
Compliance Officer
Contract Administrator
Brand Manager
Public Relations Manager
Commercial Director
Risk Manager
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