Event Partnership Agreement Template for Philippines

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Key Requirements PROMPT example:

Event Partnership Agreement

"I need an Event Partnership Agreement for a tech conference collaboration between my software company and a local events management firm, planned for March 2025 in Manila, with specific provisions for hybrid event delivery and revenue sharing from both in-person and virtual ticket sales."

Document background
The Event Partnership Agreement serves as a crucial legal framework for organizations looking to collaborate on event planning and execution in the Philippines. This document is essential when two or more parties wish to pool their resources, expertise, and capabilities to organize events ranging from corporate conferences to public festivals. It addresses key aspects required under Philippine law, including local government permits, intellectual property rights, and public assembly regulations. The agreement typically covers event specifics, partner responsibilities, financial arrangements, marketing commitments, and risk management. It's particularly relevant in the post-pandemic context where events often combine physical and digital elements, requiring clear delineation of technical responsibilities and virtual event management. The document ensures compliance with Philippine business regulations while protecting all parties' interests through clearly defined terms and conditions.
Suggested Sections

1. Parties: Identification and details of the parties entering into the partnership agreement

2. Background: Context of the partnership and brief description of the event and parties' expertise

3. Definitions: Key terms used throughout the agreement defined for clarity and legal certainty

4. Purpose and Scope: Detailed description of the event and partnership objectives

5. Term and Duration: Timeline of the partnership, including planning period, event dates, and post-event obligations

6. Roles and Responsibilities: Specific duties and obligations of each partner in planning, executing, and managing the event

7. Financial Terms: Budget, cost sharing, revenue sharing, payment terms, and financial obligations

8. Intellectual Property Rights: Ownership and usage rights of trademarks, logos, and other IP during and after the event

9. Marketing and Promotion: Joint marketing efforts, branding guidelines, and promotional responsibilities

10. Insurance and Liability: Required insurance coverage and allocation of risks between partners

11. Termination: Conditions and process for ending the partnership, including consequences and obligations

12. Governing Law: Specification of Philippine law as governing law and jurisdiction

13. General Provisions: Standard legal clauses including notices, amendments, and severability

Optional Sections

1. Force Majeure: Provisions for unforeseen circumstances or events beyond parties' control - especially relevant for outdoor events or during uncertain times

2. Exclusivity: Terms regarding exclusive partnership rights - useful when restricting partners from working with competitors

3. Staffing and Personnel: Details about staff hiring, management, and responsibilities - needed when joint staffing is involved

4. Sponsorship Terms: Specific provisions for managing third-party sponsors - relevant when the event includes external sponsorships

5. Security and Safety: Detailed security and safety protocols - particularly important for large public events

6. Data Protection: Provisions for handling personal data - necessary when collecting attendee information

7. Sustainability Requirements: Environmental and sustainability obligations - relevant for events with specific environmental commitments

8. Virtual Event Components: Provisions for online elements - needed for hybrid or virtual events

Suggested Schedules

1. Schedule A - Event Details: Comprehensive description of the event, including venue, date, time, and format

2. Schedule B - Budget and Financial Plans: Detailed budget breakdown, cost allocations, and revenue projections

3. Schedule C - Marketing Plan: Detailed marketing strategy, timeline, and responsibilities

4. Schedule D - Technical Requirements: Equipment, technology, and technical specifications for the event

5. Schedule E - Timeline and Milestones: Detailed project timeline with key deadlines and deliverables

6. Appendix 1 - Brand Guidelines: Specifications for use of logos, branding elements, and marketing materials

7. Appendix 2 - Insurance Requirements: Detailed insurance coverage requirements and certificates

8. Appendix 3 - Contact Information: Key contact persons and emergency contacts from each party

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Clauses
Relevant Industries

Events and Entertainment

Hospitality

Media and Advertising

Sports and Recreation

Education

Technology

Food and Beverage

Cultural Arts

Non-Profit

Corporate Services

Tourism

Professional Services

Relevant Teams

Legal

Events

Marketing

Operations

Finance

Business Development

Commercial

Risk and Compliance

Public Relations

Brand Management

Project Management

Partner Relations

Relevant Roles

Events Manager

Partnership Director

Business Development Manager

Legal Counsel

Marketing Director

Operations Manager

Finance Manager

Venue Manager

Project Manager

Compliance Officer

Contract Administrator

Brand Manager

Public Relations Manager

Commercial Director

Risk Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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