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Letter For Demotion
"I need a Letter for Demotion for a sales manager being demoted to sales representative due to consistent underperformance over the past quarter, to be effective March 15, 2025, compliant with Philippine labor laws and including a 3-month performance improvement plan."
1. Letter Header: Company letterhead, date, and formal addressing to the employee including their current position and department
2. Subject Line: Clear indication that this is a notice of demotion
3. Opening Statement: Direct but professional statement announcing the demotion decision
4. Grounds for Demotion: Clear explanation of the legitimate reasons for the demotion, supported by specific instances or evidence
5. Details of New Position: Specific information about the new role, including job title, responsibilities, and reporting structure
6. Changes in Employment Terms: Clear outline of changes in salary, benefits, and other employment terms
7. Effective Date: Specific date when the demotion takes effect
8. Acknowledgment Section: Space for employee signature acknowledging receipt of the notice
1. Performance History: Include when demotion is performance-based, summarizing previous warnings or improvement attempts
2. Probationary Period: Include if the employee will be subject to a probationary period in the new position
3. Performance Improvement Plan: Include when offering the employee specific targets and timeline for potential reinstatement
4. Right to Appeal: Include details of appeal process if company policy allows for appeals of demotion decisions
5. Transition Plan: Include when there needs to be a handover period or specific transition arrangements
1. Performance Evaluation Records: Copies of relevant performance reviews or incident reports justifying the demotion
2. New Job Description: Detailed description of the new position's duties and responsibilities
3. Previous Warnings: Copies of any previous written warnings or performance improvement notices
4. Organizational Chart: Updated organizational chart showing the new reporting structure
5. Comparison of Terms: Detailed comparison of current and new employment terms
Authors
New Position
Effective Date
Demotion
Just Cause
Salary Grade
Reporting Structure
Performance Standards
Company Policies
Employment Terms
Benefits
Probationary Period
Due Process
Constructive Dismissal
Regular Employee
Department
Organizational Structure
Job Grade
Position Classification
Performance Evaluation
Grievance Procedure
Grounds for Demotion
Position Change
Compensation Adjustment
Duties and Responsibilities
Effective Date
Acknowledgment
Employee Rights
Confidentiality
Performance Requirements
Reporting Structure
Working Hours
Benefits Modification
Grievance Process
Transition Period
Non-Discrimination
Company Policies Compliance
Appeal Rights
Performance Review
Severability
Manufacturing
Retail
Financial Services
Information Technology
Healthcare
Education
Construction
Hospitality
Professional Services
Transportation and Logistics
Government and Public Sector
Telecommunications
Mining and Resources
Agriculture
Business Process Outsourcing
Human Resources
Legal
Compliance
Employee Relations
Labor Relations
Management
Operations
Administration
Corporate Services
Personnel Management
Human Resources Manager
HR Director
Legal Counsel
Department Manager
Operations Manager
HR Business Partner
Employee Relations Manager
Compliance Officer
Personnel Manager
Chief Human Resources Officer
Labor Relations Manager
HR Administrator
Department Head
Line Manager
Supervisor
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