Contract Violation Letter Template for Philippines

The Contract Violation Letter is a critical legal instrument in Philippine business and civil relationships, used when one party has failed to meet their contractual obligations. This document is essential when formal notification of breach is required under Philippine law, particularly as mandated by Article 1169 of the Civil Code of the Philippines, which requires formal demand before legal action can be initiated. The letter serves multiple purposes: it documents the breach, demands specific remedies, sets compliance timelines, and preserves legal rights for potential court action. Contract Violation Letters are particularly important in the Philippine legal system as they establish a clear record of the aggrieved party's attempt to resolve the issue before pursuing litigation, which courts often consider when evaluating cases. The document should be drafted with careful attention to detail, as it may later serve as evidence in legal proceedings.

1. Letter Header and Date: Formal business letter header including sender's details, recipient's details, and date

2. Subject Line: Clear reference to the contract being violated and its date

3. Contract Reference: Specific details of the original contract including date of execution and parties involved

4. Breach Description: Detailed description of the specific violation(s) with dates, specific clauses violated, and impact of the breach

5. Demand for Remedy: Clear statement of what actions are required to remedy the breach, including specific deadlines

6. Legal Consequences: Statement of legal rights and intended actions if the breach is not remedied

7. Closing and Signature: Professional closing, signature block, and contact information