The Video Release Consent Form is essential for any organization or individual in New Zealand engaging in video recording of subjects for various purposes, including marketing, education, or documentation. This document ensures compliance with New Zealand's Privacy Act 2020 and related legislation while protecting both the content creator and the subject. It becomes particularly crucial in today's digital age where video content can be widely distributed across multiple platforms. The form typically includes detailed provisions about usage rights, distribution channels, duration of consent, and any geographical limitations. It's designed to be adaptable for various contexts, from simple educational recordings to complex commercial productions, while maintaining its legal validity under New Zealand law.
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1. Parties: Identification of the person being filmed ('Subject') and the entity/person recording and using the video ('Producer')
2. Background: Brief context about the video project and purpose of the recording
3. Definitions: Key terms used in the form including 'Content', 'Recording', 'Usage Rights', 'Territory', etc.
4. Consent to Record: Express permission to capture video footage of the Subject
5. Grant of Rights: Detailed description of rights being granted, including usage, distribution, and modification rights
6. Territory and Duration: Geographical scope and time period for which the consent is valid
7. Compensation: Statement regarding any payment or consideration (or lack thereof) for the video release
8. Release and Waiver: Waiver of rights to approve/inspect final content and release from claims
9. Governing Law: Specification that New Zealand law governs the agreement
10. Execution: Signature blocks and date of signing
1. Parental Consent: Required when the Subject is under 18 years of age, including guardian details and rights
2. Commercial Usage: Additional terms for commercial exploitation of the content, needed when footage will be used for commercial purposes
3. Social Media Rights: Specific provisions for social media usage and distribution, needed when content will be shared on social platforms
4. Withdrawal of Consent: Terms regarding if and how consent can be withdrawn, recommended for longer-term or sensitive projects
5. Privacy Protection: Additional privacy safeguards and data protection measures, recommended for sensitive situations or when extensive personal information is involved
6. Talent Release: Additional provisions for professional talent or performers, needed when Subject is a professional actor or performer
1. Schedule 1 - Project Details: Detailed description of the video project, including purpose, context, and intended use
2. Schedule 2 - Usage Rights Specification: Detailed list of permitted uses, platforms, and media formats
3. Schedule 3 - Location Details: If filming occurs at specific locations, details of where recording will take place
4. Appendix A - Identification Photos: Recent photographs of the Subject for clear identification purposes
5. Appendix B - Proof of Identity: Copy of ID documents when required for verification purposes
Relevant legal definitions
Content
Recording
Subject
Producer
Project
Territory
Usage Rights
Derivative Works
Distribution Channels
Media Platforms
Personal Information
Likeness
Production
Commercial Use
Non-Commercial Use
Intellectual Property Rights
Release Period
Consent
Guardian
Performance
Broadcast
Digital Platforms
Social Media
Editorial Use
Marketing Materials
Promotional Use
Public Domain
Confidential Information
Third Party
Material Change
Recording
Subject
Producer
Project
Territory
Usage Rights
Derivative Works
Distribution Channels
Media Platforms
Personal Information
Likeness
Production
Commercial Use
Non-Commercial Use
Intellectual Property Rights
Release Period
Consent
Guardian
Performance
Broadcast
Digital Platforms
Social Media
Editorial Use
Marketing Materials
Promotional Use
Public Domain
Confidential Information
Third Party
Material Change
Clauses
Consent
Grant of Rights
Privacy
Usage Rights
Territory and Duration
Compensation
Warranties and Representations
Release and Waiver
Intellectual Property
Governing Law
Assignment
Modification
Termination
Data Protection
Dispute Resolution
Severability
Entire Agreement
Indemnification
Confidentiality
Minor Protection
Social Media Rights
Commercial Usage
Distribution Rights
Moral Rights
Force Majeure
Grant of Rights
Privacy
Usage Rights
Territory and Duration
Compensation
Warranties and Representations
Release and Waiver
Intellectual Property
Governing Law
Assignment
Modification
Termination
Data Protection
Dispute Resolution
Severability
Entire Agreement
Indemnification
Confidentiality
Minor Protection
Social Media Rights
Commercial Usage
Distribution Rights
Moral Rights
Force Majeure
Relevant Industries
Media and Entertainment
Education
Marketing and Advertising
Corporate Communications
Healthcare
Non-profit Organizations
Events and Conferences
Sports and Recreation
Retail
Professional Services
Technology
Government and Public Sector
Relevant Teams
Legal
Marketing
Communications
Human Resources
Digital Content
Social Media
Production
Events
Public Relations
Training and Development
Compliance
Relevant Roles
Content Creator
Videographer
Marketing Manager
Communications Director
Legal Counsel
Event Coordinator
Social Media Manager
Production Manager
HR Manager
PR Specialist
Digital Content Producer
Training Coordinator
Documentary Filmmaker
Corporate Communications Manager
Compliance Officer
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