A Tax Invoice For Export is a crucial document for New Zealand businesses engaged in international trade. It is required whenever goods or services are supplied by a New Zealand GST-registered entity to an overseas customer. The document must comply with Section 24 of the Goods and Services Tax Act 1985 and include specific information such as the supplier's GST number, zero-rating declaration, and export details. These invoices are essential for demonstrating GST zero-rating eligibility, facilitating customs clearance, and maintaining proper tax records. They also serve as evidence for tax audits and international payment processing. The document typically includes information about the goods or services supplied, their value, export terms, and payment requirements.
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1. Invoice Header: Contains the words 'Tax Invoice' prominently displayed, date of issue, and unique invoice number
2. Supplier Details: Full legal name, trading name (if applicable), physical address, and GST registration number of the supplying entity
3. Customer Details: Full legal name, trading name (if applicable), and complete overseas address of the recipient
4. Supply Details: Description of goods/services supplied, quantity, and unit price
5. Export Information: Statement indicating goods are for export, destination country, and relevant export terms (e.g., Incoterms)
6. Financial Summary: Subtotal, GST amount (typically zero-rated), and total amount in both NZD and foreign currency if applicable
7. Payment Terms: Payment due date, acceptable payment methods, and bank account details
8. Zero-Rating Declaration: Statement confirming zero-rating under Section 11 of the GST Act for export supplies
1. Purchase Order Reference: Include when customer has provided a purchase order number or reference
2. Shipping Details: Add when different from customer address or when specific shipping instructions are required
3. Currency Exchange: Include when invoice amounts are converted to foreign currency, showing exchange rate and date
4. Special Instructions: Add when specific handling, packaging, or delivery instructions are needed
5. Customer References: Include when customer requires specific cost center, project, or internal references
6. Contract Reference: Add when invoice relates to a specific contract or agreement
1. Detailed Product Specification: Itemized list with detailed product specifications, SKUs, and technical details when multiple products are involved
2. Packing List: Detailed breakdown of package contents, weights, and dimensions
3. Currency Conversion Details: Detailed breakdown of currency conversion calculations and rates when multiple currencies are involved
4. Export Documentation Checklist: List of accompanying export documents and certificates required for customs clearance
Relevant legal definitions
GST
Zero-rated Supply
Export
Incoterms
Purchase Price
Delivery Terms
Port of Loading
Port of Discharge
Bill of Lading Number
Commercial Invoice Number
Shipping Marks
Country of Origin
HS Code
Currency Exchange Rate
Payment Terms
Due Date
Consignee
Consignor
Shipping Agent
Place of Supply
Tax Invoice
Purchase Order
Foreign Currency
New Zealand Dollar
Freight Charges
Insurance Charges
Customs Value
Zero-rated Supply
Export
Incoterms
Purchase Price
Delivery Terms
Port of Loading
Port of Discharge
Bill of Lading Number
Commercial Invoice Number
Shipping Marks
Country of Origin
HS Code
Currency Exchange Rate
Payment Terms
Due Date
Consignee
Consignor
Shipping Agent
Place of Supply
Tax Invoice
Purchase Order
Foreign Currency
New Zealand Dollar
Freight Charges
Insurance Charges
Customs Value
Clauses
Relevant Industries
Manufacturing
Agriculture and Food Production
Technology and Software
Retail and Consumer Goods
Wholesale Trade
Primary Industries
Pharmaceutical and Medical Supplies
Automotive and Engineering
Textiles and Apparel
Wine and Beverages
Professional Services
Creative Industries
Relevant Teams
Finance
Accounting
International Sales
Export
Logistics
Compliance
Commercial
Supply Chain
Tax
Treasury
Operations
Order Processing
Relevant Roles
Finance Manager
Export Coordinator
Accounts Receivable Specialist
Tax Accountant
International Sales Manager
Logistics Coordinator
Compliance Officer
Commercial Manager
Chief Financial Officer
International Trade Specialist
Supply Chain Manager
Business Development Manager
Financial Controller
Export Documentation Specialist
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