The Contractor Bill is a fundamental document used in New Zealand's business environment to facilitate payment for contractor services. It serves as an official invoice that complies with New Zealand's taxation requirements, including the Income Tax Act 2007 and the Goods and Services Tax Act 1985. This document is essential when independent contractors, freelancers, or consultants need to bill clients for completed work, whether for one-time projects or ongoing services. The bill must include specific elements required by New Zealand law, such as GST registration details (if applicable), clear itemization of services, and payment terms. It's designed to protect both the contractor and the client by providing a clear record of services rendered and amounts due, while also serving as a crucial document for tax reporting and business record-keeping purposes.
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1. Contractor Details: Full legal name, business name (if applicable), GST number, contact information and business address of the contractor
2. Client Details: Full legal name of the client, billing address and contact information
3. Invoice Number and Date: Unique invoice identifier and date of issue
4. Service Period: The specific period during which the services were provided
5. Service Description: Detailed breakdown of services provided, including dates, hours (if applicable), and specific deliverables completed
6. Cost Breakdown: Itemized list of charges, unit prices, quantities, and subtotals for each service or deliverable
7. GST Details: GST amount clearly separated from the subtotal (if contractor is GST registered)
8. Total Amount Due: Clear statement of the total amount payable, including GST if applicable
9. Payment Terms: Due date, acceptable payment methods, and bank account details for payment
1. Purchase Order Reference: Include when client has provided a PO number or when required by client's procurement process
2. Project Reference: Include when the work relates to a specific project or contract reference number
3. Disbursements: Include when charging for additional expenses or materials beyond service fees
4. Progress Payment Details: Include for construction or long-term projects where progress payments apply under the Construction Contracts Act
5. Withholding Tax Statement: Include when contractor is subject to withholding tax under schedular payments rules
6. Previous Payments: Include for recurring services or when showing payment history is relevant
1. Time Sheet: Detailed breakdown of hours worked, dates, and activities (if billing is time-based)
2. Materials Schedule: Itemized list of materials used or supplied, with costs (if applicable)
3. Milestone Completion Record: Documentation of completed project milestones or deliverables
4. Expense Receipts: Copies of receipts for claimed disbursements or reimbursable expenses
Relevant legal definitions
Services
Payment Due Date
GST
Contractor
Client
Invoice Period
Rate
Disbursements
Purchase Order
Late Payment
Business Day
Payment Terms
Deliverables
Project
Milestone
Work Location
Approved Expenses
Service Period
Bill Amount
Payment Method
Bank Account Details
Invoice Number
Reference Number
Tax Invoice
Withholding Tax
Payment Due Date
GST
Contractor
Client
Invoice Period
Rate
Disbursements
Purchase Order
Late Payment
Business Day
Payment Terms
Deliverables
Project
Milestone
Work Location
Approved Expenses
Service Period
Bill Amount
Payment Method
Bank Account Details
Invoice Number
Reference Number
Tax Invoice
Withholding Tax
Clauses
Relevant Industries
Information Technology
Construction
Professional Services
Creative Industries
Consulting
Engineering
Healthcare
Education
Real Estate
Manufacturing
Agriculture
Transportation
Media and Communications
Relevant Teams
Finance
Accounts Payable
Procurement
Operations
Administration
Legal
Project Management
Accounting
Treasury
Compliance
Relevant Roles
Contractor
Freelancer
Consultant
Project Manager
Finance Manager
Accounts Payable Specialist
Procurement Officer
Business Owner
Financial Controller
Bookkeeper
Tax Accountant
Operations Manager
Department Head
Administrative Assistant
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