The Tradesman Invoice is a essential business document used in the New Zealand construction and trades industry. It serves as a formal request for payment and must comply with various New Zealand legislation, including the Goods and Services Tax Act 1985, Fair Trading Act 1986, and where applicable, the Construction Contracts Act 2002. This document is used when a tradesperson or contractor has completed work and needs to bill their client, whether for residential or commercial services. The invoice must include specific information such as GST registration details, clear description of works performed, costs, and payment terms. It's particularly important for maintaining proper business records, ensuring tax compliance, and establishing clear payment obligations between parties.
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1. Business Information: Trade business details including business name, address, contact information, and GST number
2. Client Information: Full name and contact details of the client, including billing and site address if different
3. Invoice Details: Invoice number, date, payment due date, and reference numbers
4. Work Description: Clear description of services provided, including dates of work
5. Cost Summary: Subtotal, GST amount, and total amount payable
6. Payment Information: Bank account details, payment methods accepted, and payment terms
7. Legal Statement: Standard statement about payment terms and obligations under NZ law
1. Progress Payment Details: For construction work under Construction Contracts Act, including payment claim statements
2. Variations: Details of any variations from original quote or scope, used when changes occurred during work
3. Warranties: Information about warranties on workmanship or materials, included when specific guarantees are offered
4. Building Consent Details: For work requiring building consent, including consent numbers and compliance details
5. Health and Safety Compliance: Statements about health and safety measures taken, used for high-risk or commercial work
1. Schedule A: Materials Breakdown: Detailed list of materials used including quantities and individual costs
2. Schedule B: Time Sheet: Breakdown of labor hours, rates, and dates if charging by time
3. Schedule C: Photos: Before and after photos of work completed, particularly for significant repairs or renovations
4. Appendix 1: Terms and Conditions: Standard terms and conditions of trade if not included in main invoice
Relevant legal definitions
Clauses
Relevant Industries
Construction
Building Maintenance
Electrical Services
Plumbing Services
Carpentry
Painting and Decorating
HVAC Services
Landscaping
Property Management
Home Improvement
Commercial Property Maintenance
Relevant Teams
Accounts Receivable
Finance
Administration
Operations
Construction
Project Management
Contracts Administration
Billing
Accounts
Customer Service
Relevant Roles
Plumber
Electrician
Carpenter
Builder
Painter
HVAC Technician
Landscaper
Project Manager
Contract Administrator
Accounts Receivable Officer
Bookkeeper
Office Manager
Business Owner
Financial Controller
Construction Manager
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