Legal Templates
Student Photo Release Form

Student Photo Release Form for New Zealand

Student Photo Release Form Template for New Zealand

This document is a comprehensive photo release form designed for educational institutions in New Zealand, complying with the Privacy Act 2020 and relevant educational regulations. It establishes legal permission for schools to capture, store, and use photographs of students for various educational and promotional purposes. The form includes detailed provisions for consent, usage rights, privacy protection, and specific considerations for minor students, while adhering to New Zealand's privacy and educational legislative requirements.

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What is a Student Photo Release Form?

The Student Photo Release Form is a crucial legal document used by educational institutions in New Zealand to obtain and document consent for photographing students and using their images. This document is essential when schools wish to capture and use student photographs for various purposes such as yearbooks, school websites, promotional materials, or educational documentation. It ensures compliance with New Zealand's Privacy Act 2020, Education and Training Act 2020, and other relevant legislation. The form typically includes specific permissions, usage limitations, privacy protections, and parental consent mechanisms, particularly important for students under 18. Educational institutions should implement this form before any planned photography sessions or at the beginning of each academic year.

What sections should be included in a Student Photo Release Form?

1. Parties: Identifies the educational institution and the student/parent/guardian granting permission

2. Background: Explains the purpose of the photo release form and its importance for school activities

3. Definitions: Defines key terms such as 'Photographs', 'School Activities', 'Publications', 'Digital Media', etc.

4. Grant of Permission: Explicit statement of permission to photograph and use images

5. Scope of Use: Details of how and where photographs may be used (e.g., school website, newsletters, promotional materials)

6. Term and Territory: Duration of the permission and geographic scope of usage rights

7. Privacy Protection: Commitments regarding protection of student privacy and image use

8. No Compensation: Statement that no payment will be made for use of photographs

9. Execution: Signature blocks for all relevant parties

What sections are optional to include in a Student Photo Release Form?

1. Revocation Rights: Optional section detailing how and when permission can be withdrawn - recommended for longer-term agreements

2. Social Media Usage: Specific permissions and restrictions for social media use - include if the school maintains social media presence

3. Third Party Sharing: Terms regarding sharing photos with third parties - include if photos might be shared with external organizations

4. Cultural Considerations: Special considerations for cultural sensitivity in photo use - important in schools with significant Māori or Pacific Islander populations

5. Medical/Special Circumstances: Special instructions regarding photography of students with specific medical or personal circumstances

What schedules should be included in a Student Photo Release Form?

1. Schedule 1 - Specific Usage Contexts: Detailed list of specific events, publications, or contexts where photos will be used

2. Schedule 2 - Prohibited Uses: List of specifically prohibited uses of photographs

3. Appendix A - Sample Photos: Examples of typical photograph types and uses (if applicable)

4. Appendix B - Privacy Policy Reference: Copy of or reference to the school's relevant privacy policies regarding student photographs

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

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Jurisdiction

New Zealand

Publisher

Genie AI

Document Type

Release of Information Form

Sector

Data Privacy

Cost

Free to use
Relevant Industries

Education

Early Childhood Education

Primary Education

Secondary Education

Tertiary Education

Youth Services

Educational Photography

School Administration

Educational Publishing

Relevant Teams

Administration

Communications

Marketing

Legal

Student Services

Publications

Digital Media

Enrollment

Photography

Compliance

Relevant Roles

School Principal

School Administrator

Communications Manager

Marketing Coordinator

Privacy Officer

School Photographer

Publications Coordinator

Digital Content Manager

School Secretary

Enrollment Officer

Legal Compliance Officer

Student Services Manager

Industries
Privacy Act 2020: This is the primary legislation governing the collection, use, and disclosure of personal information in New Zealand. It's crucial for photo release forms as photographs are considered personal information.
Copyright Act 1994: Addresses ownership rights of photographs and creative works. Important for establishing who owns the rights to the photographs once taken and how they can be used.
Care of Children Act 2004: Relevant for obtaining proper consent from parents or guardians for students under 18, as it governs guardianship and parental rights.
Education and Training Act 2020: Contains provisions about schools' obligations regarding student safety and wellbeing, including the appropriate use of student information and images.
Harmful Digital Communications Act 2015: Relevant for protecting students from potential harmful digital communications, including inappropriate sharing or use of their photographs.
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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