The Proposal To Lease Commercial Space is a crucial preliminary document in New Zealand's commercial property sector, typically used when a prospective tenant expresses serious interest in leasing a commercial property. This document bridges the gap between initial discussions and the formal lease agreement, outlining proposed terms including rental rates, lease duration, permitted use, and other critical conditions. It serves multiple purposes: documenting the landlord's offer, providing a basis for negotiations, and forming the foundation for the subsequent formal lease agreement. The proposal must align with New Zealand property law requirements and commercial leasing practices, particularly the Property Law Act 2007 and related commercial property legislation. While not legally binding in its entirety, certain aspects of the proposal may create obligations between parties, making it essential to draft it carefully and comprehensively.
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1. Parties: Details of the prospective landlord and tenant, including full legal names and contact information
2. Background: Brief context about the property and the purpose of the proposal
3. Definitions: Key terms used throughout the proposal document
4. Property Details: Specific description of the premises, including address, floor area, and any common areas included
5. Commercial Terms: Core lease terms including proposed rental amount, lease duration, and commencement date
6. Rental Structure: Details of rent payments, review periods, and operating expenses/outgoings
7. Proposed Use: Intended use of the premises and any restrictions
8. Key Dates: Timeline for lease commencement, fit-out period, and key milestones
9. Essential Conditions: Any conditions that must be met before proceeding with the lease
10. Proposal Validity: Period for which the proposal remains valid and acceptance terms
1. Fit-out Requirements: Details of any proposed modifications to the space - include when tenant requires significant modifications
2. Car Parking: Details of available parking spaces and terms - include when parking is available
3. Incentives: Any rent-free periods or other incentives - include when landlord is offering incentives
4. Building Services: Details of services provided - include for multi-tenanted buildings
5. Green Building Requirements: Sustainability requirements and ratings - include for green-rated buildings
6. Development Conditions: Construction or development details - include for properties under development
7. Security Requirements: Details of required bank guarantees or deposits - include when additional security is required
1. Floor Plan: Detailed plan showing the premises boundaries and measurements
2. Site Plan: Overall building/complex layout showing common areas and access points
3. Rental Calculation Schedule: Breakdown of rent, operating expenses, and other costs
4. Premises Condition Report: Current condition of the premises including photographs
5. Building Rules: General building rules and regulations
6. Fit-out Guidelines: Technical specifications and requirements for any fit-out works
7. Services Schedule: Details of building services, hours of operation, and specifications
Relevant legal definitions
Premises
Building
Common Areas
Commencement Date
Lease Term
Annual Rent
Operating Expenses
Outgoings
Permitted Use
Business Day
Base Building
Fit-out Period
Landlord's Works
Tenant's Works
Net Lettable Area
Proposal Period
Security Deposit
Bank Guarantee
Rent Review Date
Initial Term
Option Period
Building Manager
Body Corporate
Building Rules
Car Parking Areas
Loading Dock
Service Areas
Building Services
Working Hours
Lease Year
Market Rent
Utilities
Guarantor
Default Interest Rate
GST
Building
Common Areas
Commencement Date
Lease Term
Annual Rent
Operating Expenses
Outgoings
Permitted Use
Business Day
Base Building
Fit-out Period
Landlord's Works
Tenant's Works
Net Lettable Area
Proposal Period
Security Deposit
Bank Guarantee
Rent Review Date
Initial Term
Option Period
Building Manager
Body Corporate
Building Rules
Car Parking Areas
Loading Dock
Service Areas
Building Services
Working Hours
Lease Year
Market Rent
Utilities
Guarantor
Default Interest Rate
GST
Clauses
Premises Description
Term of Lease
Rental Payments
Operating Expenses
Security Deposit
Permitted Use
Maintenance and Repairs
Insurance Requirements
Utilities and Services
Car Parking
Signage Rights
Alterations and Improvements
Assignment and Subletting
Access and Operating Hours
Building Rules and Regulations
Environmental Compliance
Health and Safety
Default and Remedies
Force Majeure
Confidentiality
Early Termination
Option to Renew
Rent Review
Incentives
Outgoings
Building Services
Fit-out Requirements
Common Areas
Property Management
Compliance with Laws
Term of Lease
Rental Payments
Operating Expenses
Security Deposit
Permitted Use
Maintenance and Repairs
Insurance Requirements
Utilities and Services
Car Parking
Signage Rights
Alterations and Improvements
Assignment and Subletting
Access and Operating Hours
Building Rules and Regulations
Environmental Compliance
Health and Safety
Default and Remedies
Force Majeure
Confidentiality
Early Termination
Option to Renew
Rent Review
Incentives
Outgoings
Building Services
Fit-out Requirements
Common Areas
Property Management
Compliance with Laws
Relevant Industries
Retail
Office Commercial
Industrial
Healthcare
Hospitality
Professional Services
Education
Technology
Manufacturing
Logistics
Entertainment
Financial Services
Relevant Teams
Legal
Real Estate
Operations
Finance
Facilities Management
Risk and Compliance
Property Management
Business Development
Procurement
Asset Management
Relevant Roles
Property Manager
Real Estate Agent
Commercial Leasing Manager
Facilities Manager
Business Development Manager
Legal Counsel
Chief Financial Officer
Operations Manager
Asset Manager
Procurement Manager
Commercial Property Advisor
Tenant Representative
Project Manager
Risk Manager
Compliance Officer
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