An Intent to Withdraw Letter is a crucial document in New Zealand's professional environment, used when an individual needs to formally communicate their decision to withdraw from an employment position or accepted offer. This document type is particularly important in New Zealand's business context, where it must align with the Employment Relations Act 2000 and maintain the principles of good faith employment relationships. The letter typically includes the withdrawal statement, effective date, and professional courtesies, while ensuring compliance with contractual notice periods and New Zealand employment regulations. It serves as an official record of the withdrawal notification and helps maintain professional relationships while protecting both parties' interests in the withdrawal process.
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1. Sender Details: Full name, address, and contact information of the person withdrawing
2. Date: Current date when the letter is written
3. Recipient Details: Name, title, and address of the recipient (typically employer or relevant authority)
4. Subject Line: Clear indication that this is an Intent to Withdraw Letter
5. Opening Salutation: Professional greeting to the recipient
6. Statement of Intent: Clear and direct statement expressing the intention to withdraw
7. Last Working Day: Specific mention of the intended final working day
8. Handover Information: Brief mention of willingness to assist with transition
9. Closing Statement: Professional expression of gratitude and good wishes
10. Signature Block: Formal closing, signature, and printed name
1. Reason for Withdrawal: Include when it's appropriate or beneficial to explain the reason for withdrawal, keeping it professional and positive
2. Reference to Prior Communications: Include when the letter follows previous discussions or agreements about the withdrawal
3. Request for Reference: Include when seeking a professional reference for future opportunities
4. Outstanding Matters: Include when there are specific items, projects, or responsibilities that need to be addressed
5. Benefits and Entitlements: Include when there are specific entitlements or benefits that need to be addressed or clarified
1. Project Status Report: Optional attachment detailing status of ongoing projects and responsibilities
2. Handover Document: Optional detailed list of tasks and responsibilities to be transferred
3. Outstanding Entitlements Statement: Optional listing of any outstanding leave, benefits, or entitlements
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