The Letter of Termination of Service is a crucial document in New Zealand's employment landscape, used to formally communicate and document the end of an employment or service relationship. This document must be drafted in compliance with New Zealand employment law, particularly the Employment Relations Act 2000, Human Rights Act 1993, and Privacy Act 2020. It should be used when an organization needs to terminate an employment or service relationship, whether due to performance issues, redundancy, end of contract, or other valid reasons. The letter typically includes essential information such as the termination date, notice period, final payment details, and post-termination obligations. It serves as a legal record and helps protect both parties' interests by clearly documenting the termination terms and conditions.
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1. Recipient Details: Full name, address, and position of the employee/service provider
2. Date: Current date and any relevant reference numbers
3. Notice of Termination Statement: Clear statement of termination and the specific service agreement being terminated
4. Effective Date: Specific date when the termination becomes effective, including notice period details
5. Reason for Termination: Brief, professional explanation of the termination reason if appropriate
6. Final Payment Details: Information about final payment, including salary, holiday pay, and other entitlements
7. Company Property: List of company property to be returned and deadline for return
8. Confidentiality Reminder: Reminder of ongoing confidentiality obligations
9. Closing Statement: Professional closing including any appreciation for service
10. Signature Block: Authorized signatory details and signature
1. Garden Leave: Details of garden leave arrangements if applicable during notice period
2. Post-termination Restrictions: Reminder of any existing non-compete or non-solicitation clauses
3. Handover Requirements: Specific instructions for handover of work or projects
4. Reference Provision: Information about future reference provisions
5. Outstanding Expenses: Instructions for submitting any final expense claims
6. Benefits Termination: Details about termination of benefits, insurance, or other perks
7. Exit Interview: Information about exit interview arrangements if required
1. Schedule A - Company Property List: Detailed inventory of company property to be returned
2. Schedule B - Final Payment Calculation: Breakdown of final payment including salary, holiday pay, and any other entitlements
3. Schedule C - Handover Checklist: Detailed list of tasks and responsibilities to be handed over
4. Appendix 1 - Employee Acknowledgment Form: Form for employee to acknowledge receipt and understanding of termination letter
Relevant legal definitions
Agreement
Company
Confidential Information
Effective Date
Final Payment
Garden Leave
Notice Period
Company Property
Services
Termination Date
Outstanding Obligations
Intellectual Property
Post-termination Restrictions
Original Employment Agreement
Business Day
Accrued Entitlements
Handover Period
Company Policies
Exit Procedures
Final Settlement
Company
Confidential Information
Effective Date
Final Payment
Garden Leave
Notice Period
Company Property
Services
Termination Date
Outstanding Obligations
Intellectual Property
Post-termination Restrictions
Original Employment Agreement
Business Day
Accrued Entitlements
Handover Period
Company Policies
Exit Procedures
Final Settlement
Clauses
Notice of Termination
Effective Date
Final Payment
Confidentiality
Return of Property
Intellectual Property
Non-Competition
Non-Solicitation
Handover Requirements
Garden Leave
Reference Provision
Ongoing Obligations
Final Settlement
Acknowledgment
Benefits Termination
Outstanding Expenses
Exit Procedures
Post-Employment Restrictions
Severance
Release of Claims
Effective Date
Final Payment
Confidentiality
Return of Property
Intellectual Property
Non-Competition
Non-Solicitation
Handover Requirements
Garden Leave
Reference Provision
Ongoing Obligations
Final Settlement
Acknowledgment
Benefits Termination
Outstanding Expenses
Exit Procedures
Post-Employment Restrictions
Severance
Release of Claims
Relevant Industries
Professional Services
Information Technology
Healthcare
Education
Manufacturing
Retail
Financial Services
Construction
Hospitality
Transportation
Telecommunications
Agriculture
Mining
Energy
Real Estate
Media and Entertainment
Relevant Teams
Human Resources
Legal
People & Culture
Operations
Administration
Executive Leadership
Compliance
Industrial Relations
Relevant Roles
Human Resources Manager
HR Director
Legal Counsel
Operations Manager
Department Manager
Chief Executive Officer
Managing Director
Business Owner
HR Administrator
Office Manager
People & Culture Manager
Employment Relations Manager
HR Business Partner
General Manager
Company Secretary
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