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Employee Accommodation Agreement
"I need an Employee Accommodation Agreement for our tech company's Amsterdam office, to be used for housing international developers in our company-owned apartments starting March 2025; the agreement should include provisions for furnished accommodation and cover utility bills being deducted from salary."
1. Parties: Identification of the employer/landlord and employee/tenant with full legal names and addresses
2. Background: Context of the agreement, explaining the employment relationship and the provision of accommodation as part of employment terms
3. Definitions: Key terms used throughout the agreement including 'Property', 'Term', 'Rent', 'Employment Agreement', etc.
4. Property Details: Specific description of the accommodation being provided, including address and type of property
5. Term and Termination: Duration of the accommodation agreement and its relationship to employment, including termination conditions
6. Rent and Payments: Details of any rent payments, including whether deducted from salary, and payment terms
7. Occupancy Rights: Terms of use, including whether single occupancy or family permitted, and any restrictions
8. Maintenance and Repairs: Responsibilities for property maintenance, repairs, and reporting procedures
9. Tenant Obligations: Specific responsibilities of the employee as tenant, including proper use and care of property
10. Landlord Obligations: Employer's responsibilities as landlord, including maintaining the property to legal standards
11. Insurance and Liability: Requirements for insurance and allocation of liability for damages
12. Access and Privacy: Conditions under which the employer may access the property and privacy provisions
13. Governing Law: Specification of Dutch law as governing law and jurisdiction for disputes
1. Utilities and Services: Include when utilities are provided or managed by the employer, specifying which utilities are included
2. Furniture and Fittings: Required if the accommodation is provided furnished, with reference to inventory
3. Shared Facilities: Necessary when accommodation includes shared spaces or facilities with other tenants
4. Parking Provisions: Include if parking space is provided with the accommodation
5. House Rules: Optional section for specific rules about property use, especially in multi-unit buildings
6. Tax Implications: Include when there are specific tax arrangements or implications for the employee
7. Temporary Absence: Include for arrangements during employee's temporary absences or business travel
8. Subletting Provisions: Include if subletting might be permitted under certain circumstances
1. Schedule 1 - Property Description: Detailed description of the property including floor plans and photographs
2. Schedule 2 - Inventory List: Detailed list of furniture, appliances, and fittings if furnished accommodation
3. Schedule 3 - Condition Report: Initial condition report with photographs documenting the property's state at commencement
4. Schedule 4 - Utility Agreements: Details of utility arrangements and payment responsibilities
5. Schedule 5 - House Rules: Detailed rules and regulations for the property and any common areas
6. Appendix A - Maintenance Schedule: Schedule of regular maintenance and cleaning responsibilities
7. Appendix B - Emergency Procedures: Emergency contact information and procedures
8. Appendix C - Rent Calculation: Breakdown of rent calculation and any salary deduction arrangements
Authors
Property
Premises
Employer
Employee
Commencement Date
Termination Date
Term
Base Rent
Additional Charges
Security Deposit
Common Areas
Employment Agreement
Working Day
Permitted Use
Permitted Occupants
Inventory
Service Charges
Utilities
Building
Building Manager
House Rules
Maintenance
Force Majeure
Notice
Governing Law
Fixtures and Fittings
Occupation Period
Rental Period
Payment Date
Rental Value
Tax Year
Utility Providers
Emergency
Insurance
Parties
Shared Facilities
Material Breach
Personal Property
Applicable Law
Term and Duration
Rent and Charges
Security Deposit
Permitted Use
Occupancy Rights
Maintenance and Repairs
Utilities and Services
Insurance Requirements
Access Rights
Property Rules
Health and Safety
Privacy
Alterations and Improvements
Damage and Repairs
Tenant Obligations
Landlord Obligations
Employment Connection
Termination Rights
Early Termination
Force Majeure
Assignment and Subletting
Quiet Enjoyment
Property Inspection
Notice Requirements
Default and Remedies
Dispute Resolution
Governing Law
Severability
Entire Agreement
Amendment
Tax Implications
Indemnification
Representations and Warranties
Compliance with Laws
Emergency Procedures
Return of Property
Agriculture
Education
Healthcare
Hospitality
Construction
Oil and Gas
Mining
International Business
Diplomatic Services
Religious Organizations
Maritime
Technology
Research and Development
Manufacturing
Human Resources
Legal
Facilities Management
Global Mobility
Risk and Compliance
Finance
Operations
Property Management
Employee Relations
Compensation and Benefits
HR Director
Facilities Manager
Legal Counsel
Property Manager
International Mobility Manager
Employee Relations Manager
Compensation and Benefits Manager
Risk Manager
Compliance Officer
Housing Coordinator
Global Mobility Specialist
Relocation Manager
Operations Director
Employee Experience Manager
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