Employee Accommodation Agreement Template for Ireland

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Key Requirements PROMPT example:

Employee Accommodation Agreement

"I need an Employee Accommodation Agreement under Irish law for our Dublin-based tech company, where we're providing temporary housing to international employees during their first 3 months of employment starting January 2025, with the option to extend for another 3 months."

Document background
The Employee Accommodation Agreement is essential when employers in Ireland provide residential accommodation as part of employment arrangements. This document is commonly used in situations where housing is offered as part of a compensation package, for remote work locations, or where immediate proximity to the workplace is necessary. The agreement carefully balances employer interests with employee rights under Irish law, incorporating elements from both residential tenancy legislation and employment regulations. It addresses key aspects such as rent determination, maintenance responsibilities, occupation terms, and the interrelationship between the accommodation arrangement and the employment relationship. The document is particularly crucial for ensuring compliance with Irish housing standards, tax regulations regarding benefits-in-kind, and employment law requirements.
Suggested Sections

1. Parties: Identification of the employer (as landlord) and employee (as tenant)

2. Background: Context of the agreement, including its connection to employment

3. Definitions: Key terms used throughout the agreement

4. Term of Agreement: Duration of the accommodation arrangement and its relationship to employment

5. Property Details: Specific description of the accommodation provided

6. Rent and Payments: Details of any rent, utilities, or deductions from salary

7. Employee's Obligations: Responsibilities of the employee as tenant

8. Employer's Obligations: Responsibilities of the employer as landlord

9. Maintenance and Repairs: Responsibilities for property maintenance and repair procedures

10. Access and Inspection: Employer's rights to access the property

11. Termination: Conditions for ending the agreement, including employment termination implications

12. Return of Property: Process and conditions for vacating the accommodation

13. General Provisions: Standard legal clauses including notices, entire agreement, and governing law

Optional Sections

1. Additional Occupants: Terms for family members or other authorized occupants residing in the accommodation

2. Pet Policy: Rules regarding keeping pets in the accommodation

3. Parking Facilities: Terms for use of any parking spaces or facilities

4. Property Insurance: Special insurance requirements or provisions

5. Tax Implications: Explanation of benefit-in-kind tax treatment

6. Shared Facilities: Rules for use of any shared or common areas

7. Remote Working: Provisions for using the accommodation as a work location

8. Security Deposit: Terms for any security deposit if applicable

Suggested Schedules

1. Schedule 1 - Property Inventory: Detailed list of furnishings and contents provided with the accommodation

2. Schedule 2 - Property Condition Report: Documentation of the property's condition at the start of occupancy

3. Schedule 3 - House Rules: Specific rules and regulations for the property

4. Schedule 4 - Utility Arrangements: Details of utility responsibilities and payment arrangements

5. Schedule 5 - Maintenance Schedule: Regular maintenance and inspection schedules

6. Appendix A - Floor Plan: Layout and dimensions of the accommodation

7. Appendix B - Photos: Photographic evidence of property condition

8. Appendix C - Safety Certificates: Copies of relevant safety certificates and compliance documents

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Clauses
Relevant Industries

Agriculture

Hospitality

Education

Healthcare

Construction

Mining

Oil & Gas

Remote Work Facilities

Research Institutions

Religious Organizations

Non-Profit Organizations

Property Management

Security Services

Relevant Teams

Human Resources

Legal

Facilities Management

Property Management

Operations

Finance

Compliance

Employee Relations

Real Estate

Administration

Relevant Roles

Human Resources Director

Facilities Manager

Property Manager

Legal Counsel

HR Business Partner

Accommodation Officer

Employee Relations Manager

Benefits Administrator

Housing Coordinator

Compliance Officer

Real Estate Manager

Operations Manager

Chief Human Resources Officer

Employment Law Specialist

Estate Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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