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Employee Accommodation Agreement

Employee Accommodation Agreement Template for Malaysia

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Key Requirements PROMPT example:

Employee Accommodation Agreement

"I need an Employee Accommodation Agreement for our tech company's new Malaysian office that will provide housing for international software developers, including shared kitchen facilities and a workspace area."

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Document background
The Employee Accommodation Agreement is essential for Malaysian employers who provide housing to their employees, whether as part of employment benefits or to meet statutory requirements. This document has become increasingly important following enhanced regulations in 2020 that strengthened minimum standards for worker accommodation. It's particularly relevant for industries with significant migrant worker populations or remote work locations where employee housing is common. The agreement ensures compliance with Malaysian housing standards while clearly defining the rights and responsibilities of both parties regarding the accommodation arrangement. It includes detailed provisions about facility maintenance, occupancy rules, and conditions tied to the employment relationship.
Suggested Sections

1. Parties: Identification of the employer (landlord) and employee (tenant), including full legal names and registration/identification numbers

2. Background: Context of the agreement, including employment relationship and purpose of accommodation provision

3. Definitions: Key terms used throughout the agreement including 'Premises', 'Common Areas', 'Furnishings', etc.

4. Grant of Accommodation: Formal grant of the right to occupy the accommodation and its duration

5. Term and Termination: Duration of the agreement and conditions for termination, including link to employment status

6. Rent and Charges: Details of any rent or utility charges, including whether deducted from salary

7. Occupancy Rules: Basic rules for occupation, including maximum occupants and visitor policies

8. Maintenance and Repairs: Responsibilities for maintenance and procedure for reporting repairs

9. Employee Obligations: Key responsibilities of the employee regarding use and care of accommodation

10. Employer Obligations: Key responsibilities of the employer in maintaining the accommodation to legal standards

11. Return of Premises: Conditions for returning the accommodation upon termination

Optional Sections

1. Insurance: Required when the employer provides contents insurance or requires employee to maintain insurance

2. Utilities and Services: Detailed section needed when utilities are separately metered or charged

3. Shared Facilities: Required when accommodation includes shared facilities like kitchens or laundry rooms

4. Transportation: Include when transport between accommodation and workplace is provided

5. Religious Facilities: Required when specific religious facilities are provided in the accommodation

6. Security Deposit: Include when a security deposit is required from the employee

7. Furnishings: Detailed section needed when accommodation is provided furnished

Suggested Schedules

1. Schedule 1 - Property Description: Detailed description of accommodation including address, room number, and included areas

2. Schedule 2 - Inventory of Furnishings: List of all furnishings and equipment provided with the accommodation

3. Schedule 3 - House Rules: Detailed rules and regulations for the accommodation

4. Schedule 4 - Utility Charges: Breakdown of any utility charges and calculation methods

5. Schedule 5 - Maintenance Schedule: Regular maintenance schedule and responsibilities

6. Appendix A - Floor Plan: Floor plan showing the accommodation layout and emergency exits

7. Appendix B - Photographs: Photos documenting the condition of accommodation at commencement

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant Industries

Manufacturing

Construction

Agriculture

Mining

Oil and Gas

Technology

Healthcare

Hospitality

Education

Professional Services

Relevant Teams

Human Resources

Legal

Facilities Management

Operations

Administration

Compliance

Employee Relations

Property Management

Relevant Roles

HR Director

HR Manager

Facilities Manager

Legal Counsel

Compliance Officer

Employee Relations Manager

Operations Manager

Site Manager

Property Manager

Administrative Manager

Worker Welfare Officer

Housing Coordinator

Industries
Employment Act 1955: Primary legislation governing employment relationships in Malaysia, including provisions related to employee benefits and accommodation when provided by employers
Employees' Minimum Standards of Housing, Accommodations and Amenities Act 1990 (Act 446): Specific legislation detailing minimum standards for employee accommodation, including requirements for space, facilities, and safety measures
Workers' Minimum Standards of Housing and Amenities (Accommodation and Centralized Accommodation) Regulations 2020: Recent regulations providing detailed requirements for employee accommodation including space per person, basic amenities, and safety standards
Occupational Safety and Health Act 1994: Relevant for safety requirements in accommodation provided by employers, including fire safety and general health standards
Local Government Act 1976: Contains provisions regarding building standards and local authority requirements for residential properties
Contracts Act 1950: General contract law principles applicable to accommodation agreements, including formation and enforcement of contracts
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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