The Disengagement Letter To Client serves as a crucial document in professional service relationships under Dutch law, used when a service provider needs to formally terminate their engagement with a client. This document is essential in situations where professional services need to be terminated due to various reasons such as completion of services, conflict of interest, non-payment, or strategic realignment. The letter must comply with Dutch Civil Code requirements and professional regulations while ensuring proper documentation of the termination process. It typically includes details about the termination effective date, handling of ongoing matters, final billing arrangements, document retention policies, and transition guidance. The document helps protect both parties' interests and maintains professional standards while providing a clear record of the termination process.

1. Client Details and Date: Full name and address of the client, date of the letter

2. Subject Line: Clear indication that this is a Disengagement Letter

3. Opening Statement: Professional greeting and reference to the existing engagement

4. Termination Declaration: Clear statement of the termination of services and effective date

5. Reason for Disengagement: Brief, professional explanation of the reasons for termination, if appropriate

6. Status of Current Work: Summary of ongoing matters and their current status

7. Final Actions Required: List of actions needed to complete the disengagement process

8. Document and Data Handling: Information about the transfer or retention of client documents and data

9. Final Billing: Details about final invoices and payment arrangements

10. Alternative Service Providers: General guidance on finding alternative service providers

11. Closing Statement: Professional closure including acknowledgment of past relationship

12. Signature Block: Formal signature section with contact details