The Volunteer Agreement For Nonprofit is a essential document for Malaysian nonprofit organizations engaging volunteers in their operations. This agreement is designed to protect both the organization and the volunteer by clearly defining the voluntary nature of the relationship, responsibilities of both parties, and important legal considerations under Malaysian law. It's particularly important for organizations registered under the Societies Act 1966 and helps ensure compliance with various Malaysian regulations including data protection requirements. The document should be used whenever a nonprofit organization engages volunteers for any significant or ongoing activities, helping to establish clear expectations while avoiding any implied employment relationship. It includes provisions for confidentiality, safety protocols, and volunteer support, while remaining flexible enough to accommodate various types of volunteer work across different nonprofit sectors.
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1. Parties: Identifies the nonprofit organization and the volunteer, including their full legal names and addresses
2. Background: Explains the organization's mission, the purpose of the volunteer program, and the context of the agreement
3. Definitions: Defines key terms used throughout the agreement, including 'Volunteer Services', 'Confidential Information', and 'Intellectual Property'
4. Volunteer Status: Clearly establishes that this is a voluntary arrangement and not an employment relationship
5. Volunteer Responsibilities: Outlines the specific duties, time commitments, and expectations of the volunteer
6. Organization Responsibilities: Details what support, training, and resources the organization will provide to the volunteer
7. Term and Termination: Specifies the duration of the volunteer relationship and how either party can end it
8. Confidentiality: Requires the volunteer to maintain confidentiality of organization information
9. Health and Safety: Outlines safety procedures and responsibilities for both parties
10. Personal Data Protection: Addresses the handling of volunteer's personal information in compliance with PDPA 2010
11. General Provisions: Contains standard legal clauses including governing law, entire agreement, and amendments
1. Intellectual Property Rights: Include when volunteers might create content, materials, or other IP during their service
2. Expense Reimbursement: Include when the organization will reimburse volunteers for approved expenses
3. Insurance Coverage: Include when the organization provides insurance coverage for volunteers
4. Dispute Resolution: Include when specific dispute resolution procedures are desired beyond general legal remedies
5. Code of Conduct: Include when the organization has specific behavioral expectations or ethical guidelines
6. Media and Communications: Include when volunteers may interact with media or represent the organization publicly
1. Schedule 1 - Volunteer Role Description: Detailed description of the volunteer role, duties, and time commitments
2. Schedule 2 - Organization Policies: Relevant organizational policies that apply to volunteers
3. Schedule 3 - Emergency Contact Form: Emergency contact information and relevant medical information
4. Appendix A - Volunteer Code of Conduct: Specific behavioral guidelines and expectations for volunteers
5. Appendix B - Expense Claim Form: Standard form for submitting expense reimbursement claims
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