The Volunteer Agreement For Nonprofit is an essential document for Irish nonprofit organizations engaging volunteers in their operations. It serves as a formal yet non-binding agreement that clearly defines the relationship between the organization and volunteer while explicitly stating the non-employment nature of the arrangement. This document is particularly important in the Irish legal context, where it helps organizations comply with various regulations including the Safety, Health and Welfare at Work Act 2005, GDPR, and specific nonprofit sector requirements. The agreement should be used whenever a nonprofit organization in Ireland takes on new volunteers, especially for regular or long-term volunteering commitments. It provides clarity on roles, responsibilities, training, support, and insurance coverage, while protecting both parties' interests and establishing clear expectations for the voluntary engagement.
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1. Parties: Identifies the nonprofit organization and the volunteer, including full legal names and addresses
2. Background: Establishes the charitable/nonprofit status of the organization and the voluntary nature of the agreement
3. Definitions: Defines key terms used throughout the agreement, including 'voluntary work', 'organization', and other relevant terms
4. Volunteer Role: Describes the voluntary position, main duties, and responsibilities
5. Voluntary Nature of Agreement: Explicitly states that this is not an employment contract and creates no employment relationship
6. Time Commitment: Outlines expected hours/days of volunteering while maintaining flexibility
7. Volunteer Responsibilities: Lists the volunteer's general obligations, including compliance with policies and procedures
8. Organization's Responsibilities: Details the support, training, and supervision the organization will provide
9. Health and Safety: Outlines safety procedures and compliance with Safety, Health and Welfare at Work Act 2005
10. Insurance and Liability: Describes insurance coverage provided by the organization for volunteers
11. Confidentiality: Obligations regarding confidential information and data protection
12. Expenses: Policy on reimbursement of reasonable out-of-pocket expenses
13. Termination: Process for ending the volunteer relationship by either party
14. Governing Law: Confirms the agreement is governed by Irish law
1. Garda Vetting: Required when volunteers work with children or vulnerable persons
2. Intellectual Property: Include when volunteers may create content or materials during their service
3. Social Media and Communications: Add when volunteers will be involved in public-facing or social media activities
4. Conflict Resolution: Include for larger organizations with formal dispute resolution procedures
5. Photography and Media Consent: Include when the organization may take/use photos or videos of volunteers
6. Vehicle Use: Required when volunteers will use their own or organization's vehicles
7. Remote Volunteering: Include for virtual or remote volunteer positions
8. Code of Conduct: Add for organizations with specific behavioral expectations or values-based requirements
1. Schedule 1 - Role Description: Detailed description of volunteer role, duties, and responsibilities
2. Schedule 2 - Volunteer Policies: Organization's relevant policies and procedures affecting volunteers
3. Schedule 3 - Expense Claim Procedure: Process and forms for claiming approved expenses
4. Schedule 4 - Health and Safety Guidelines: Specific safety procedures relevant to the volunteer role
5. Appendix A - Emergency Contact Form: Volunteer's emergency contact information
6. Appendix B - Consent Forms: Various consent forms including data protection and media usage if applicable
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