The Social Media Contract For Employees serves as a critical governance document in today's digital workplace environment within Malaysia. This contract becomes necessary when organizations need to establish clear boundaries and expectations regarding employee social media usage, protecting both the company's reputation and confidential information while ensuring compliance with Malaysian legislation. The document addresses both professional and personal social media use that could impact the employment relationship, incorporating requirements from key Malaysian laws including the Personal Data Protection Act 2010, Communications and Multimedia Act 1998, and Employment Act 1955. It is particularly relevant given the increasing integration of social media in business operations and the potential risks associated with inappropriate social media use by employees.
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1. Parties: Identification of the employer and employee
2. Background: Context of the agreement and its purpose in regulating social media use
3. Definitions: Key terms including 'social media', 'confidential information', 'professional use', 'personal use', etc.
4. Scope of Policy: Coverage of the policy including applicable platforms and circumstances
5. General Principles: Overarching guidelines for social media conduct and company expectations
6. Professional Use of Social Media: Rules and responsibilities when using social media for work purposes
7. Personal Use of Social Media: Guidelines for personal social media use that may impact employment
8. Confidentiality and Data Protection: Requirements for protecting company, customer, and employee information
9. Prohibited Content and Behavior: Specific actions and content that are not permitted
10. Company Brand and Intellectual Property: Rules regarding use of company logos, trademarks, and other IP
11. Monitoring and Compliance: Company's right to monitor social media use and compliance measures
12. Breach and Disciplinary Actions: Consequences of violating the social media policy
13. Duration and Review: Period of validity and process for policy updates
14. Governing Law: Specification of Malaysian law as governing law
1. Official Company Social Media Accounts: For employees who manage company social media accounts - specific protocols and responsibilities
2. Crisis Communication Procedures: For employees in PR/Communications roles - procedures during corporate crises
3. Industry-Specific Regulations: For regulated industries like financial services or healthcare - additional compliance requirements
4. International Usage Guidelines: For companies operating internationally - cross-border considerations
5. Influencer Guidelines: For employees who are social media influencers or have large followings
6. Third-Party Platform Requirements: Specific requirements for particular social media platforms used by the company
1. Schedule 1: Approved Social Media Platforms: List of social media platforms covered by the policy
2. Schedule 2: Best Practices Guide: Practical examples of acceptable and unacceptable social media behavior
3. Schedule 3: Reporting Templates: Templates for reporting social media incidents or seeking approvals
4. Schedule 4: Platform-Specific Guidelines: Detailed guidelines for each approved social media platform
5. Appendix A: Social Media Compliance Checklist: Checklist for employees to ensure compliance with the policy
6. Appendix B: Emergency Contact Information: Contact details for social media-related emergencies or queries
7. Appendix C: Acknowledgment Form: Employee acknowledgment of understanding and accepting the policy
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Social Media Contract For Employees
A Malaysian-compliant social media usage contract governing employee conduct on social media platforms while protecting company interests and ensuring legal compliance.
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