An Authorization Letter For Motor Vehicle is a crucial legal document used in Malaysia when a vehicle owner needs to formally grant permission to another party to operate or manage their vehicle. This document is essential in various situations, such as when lending a vehicle for an extended period, authorizing a family member or employee to use a company vehicle, or delegating vehicle-related responsibilities. The letter must comply with Malaysian legal requirements, particularly the Road Transport Act 1987 and related regulations. It typically includes detailed information about the vehicle, the parties involved, the scope of authorization, and the duration of the permission granted. This document helps protect both the owner's interests and the authorized user's rights while ensuring compliance with Malaysian transportation and legal requirements.
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1. Date and Place: Current date and location where the letter is executed
2. Vehicle Owner Details: Full name, IC/Passport number, and complete address of the vehicle owner
3. Authorized Person Details: Full name, IC/Passport number, and complete address of the person being authorized
4. Vehicle Information: Complete details of the vehicle including registration number, make, model, year, and chassis number
5. Authorization Statement: Clear statement of authorization granted to operate/use the vehicle
6. Duration of Authorization: Specific period for which the authorization is valid
7. Terms and Conditions: Basic conditions and limitations of the authorization
8. Signatures: Space for signatures of the owner, authorized person, and witnesses
1. Insurance Declaration: Statement regarding insurance coverage and responsibilities - include when authorized person needs to handle insurance matters
2. International Travel Permission: Specific authorization for cross-border travel - include when vehicle may be driven to neighboring countries
3. Commercial Usage Clause: Permission for commercial use of the vehicle - include when vehicle will be used for business purposes
4. Maintenance Responsibilities: Clarification of who is responsible for vehicle maintenance - include when authorization is for extended periods
5. Emergency Contact Information: Additional contact details for emergencies - include when owner may be unreachable
1. Copy of Vehicle Registration Card: Certified copy of the vehicle registration card to verify ownership
2. Copy of Owner's Identity Document: Certified copy of owner's IC/Passport for verification
3. Copy of Authorized Person's Identity Document: Certified copy of authorized person's IC/Passport for verification
4. Insurance Policy Details: Copy of current insurance policy showing coverage details
5. Photographs of Vehicle: Recent photographs of the vehicle showing its condition at time of authorization
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