The Notice of Termination is a crucial legal document used in Malta when an employer needs to formally end an employment relationship. It must be issued in compliance with the Employment and Industrial Relations Act (EIRA) and other relevant Maltese employment legislation. The document serves multiple purposes: it officially notifies the employee of the termination decision, specifies the notice period and last working day, outlines any final payments or entitlements, and addresses the return of company property. The notice period requirements vary based on the employee's length of service, as specified in Maltese law. This document is essential for maintaining legal compliance and protecting both parties' interests during the termination process. A properly drafted Notice of Termination helps prevent potential disputes and ensures a clear record of the employment relationship's conclusion.
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1. Letter Header: Company letterhead including full legal name, registered address, and contact details
2. Date: The formal date of the termination notice
3. Employee Details: Full name and address of the employee, position/role
4. Subject Line: Clear indication that this is a Notice of Termination
5. Termination Statement: Clear and unambiguous statement of employment termination
6. Notice Period: Specification of the notice period and last working day
7. Reason for Termination: Brief statement of the reason for termination (if applicable)
8. Final Payments: Information about final salary, unused leave, and other entitlements
9. Company Property: Instructions regarding return of company property
10. Signature Block: Authorized signatory details and signature
1. Redundancy Details: Include when termination is due to redundancy, outlining the circumstances and any redundancy payments
2. Misconduct Reference: Include when termination is due to misconduct, referencing relevant incidents and prior warnings
3. Garden Leave: Include when the employee is to be placed on garden leave during the notice period
4. Non-Compete Reminder: Include when employee is bound by post-employment restrictions
5. Handover Requirements: Include when specific handover of duties/projects is required
6. Settlement Offer: Include when offering a settlement agreement in lieu of standard termination
1. Final Payment Calculation: Detailed breakdown of final payment including salary, leave, and other entitlements
2. Company Property List: Itemized list of company property to be returned
3. Relevant Correspondence: Copies of previous warnings or relevant communications (in cases of misconduct)
4. Handover Document Template: Template for documenting handover of responsibilities
5. Exit Procedure Checklist: Checklist of actions required before last working day
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