Final Written Warning Letter Template for India

The Final Written Warning Letter is a crucial document in the progressive disciplinary process under Indian employment law. It is typically issued after previous verbal and written warnings have failed to achieve the desired improvement in employee conduct or performance. This document serves multiple purposes: it formally documents the serious nature of the situation, provides clear evidence of the company's fair treatment and procedural compliance, and offers the employee a final opportunity to improve before more severe actions are taken. The letter must be drafted in accordance with Indian labor laws, particularly the Industrial Employment (Standing Orders) Act and relevant state-specific regulations, ensuring all elements of procedural fairness are maintained. It should contain specific references to previous warnings, current issues, expected improvements, and clearly stated consequences of non-compliance.

1. Letter Header: Company letterhead, date, reference number, and marked as 'Final Written Warning'

2. Employee Details: Full name, employee ID, designation, department, and work location of the employee

3. Subject Line: Clear indication that this is a Final Written Warning

4. Previous Warnings Reference: Details of previous verbal/written warnings with dates and reference numbers

5. Current Misconduct/Performance Issues: Specific details of the current violation or performance issues with dates and instances

6. Impact Statement: How the employee's conduct/performance affects the organization

7. Expected Improvements: Clear outline of required changes in behavior or performance

8. Timeline for Improvement: Specific timeframe given for showing improvement

9. Consequences: Clear statement of potential consequences including termination if no improvement is shown

10. Acknowledgment: Space for employee signature and date to confirm receipt