Hospitality Risk Assessment Template for Ireland

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Key Requirements PROMPT example:

Hospitality Risk Assessment

"I need a Hospitality Risk Assessment for a new boutique hotel opening in Dublin in March 2025, with special focus on our rooftop restaurant and spa facilities, ensuring compliance with all current Irish safety regulations."

Document background

The Hospitality Risk Assessment is a mandatory document required under Irish health and safety legislation for all businesses operating in the hospitality sector. It serves as a comprehensive evaluation tool designed to identify, assess, and control risks associated with hospitality operations. This document becomes necessary when establishing a new hospitality business, during significant operational changes, or as part of regular safety reviews (typically annually). It must comply with the Safety, Health and Welfare at Work Act 2005, Food Safety Authority of Ireland regulations, and other relevant Irish and EU directives. The assessment covers various aspects including food safety, fire safety, employee safety, customer welfare, and premises management, providing a systematic approach to risk management in hospitality settings.

Suggested Sections

1. Document Control and Review: Details of document version, date of assessment, review dates, and persons responsible for the assessment

2. Executive Summary: Overview of key findings and critical risks identified

3. Scope and Methodology: Defines the areas and activities covered by the assessment and the methodology used

4. Premises Information: Details of the establishment, including layout, capacity, and operational hours

5. Hazard Identification: Comprehensive list of identified hazards across all operational areas

6. Risk Evaluation Matrix: Framework for assessing likelihood and severity of identified risks

7. Control Measures: Existing and recommended control measures for each identified risk

8. Emergency Procedures: Procedures for various emergency scenarios including fire, medical emergencies, and evacuations

9. Training Requirements: Specific training needs identified for staff based on risks

10. Monitoring and Review Procedures: Systems for ongoing monitoring of risks and review of control measures

Optional Sections

1. Noise Assessment: Required for premises with live music or entertainment areas

2. Swimming Pool Safety: Required for hotels or facilities with swimming pools

3. Spa and Treatment Facilities: Required for premises offering spa or beauty treatments

4. Conference and Event Facilities: Required for venues hosting large events or conferences

5. Children's Play Areas: Required for premises with dedicated children's facilities

6. Commercial Kitchen Operations: Detailed assessment for premises with full cooking facilities

7. Contractor Management: Required for premises regularly engaging external contractors

8. COVID-19 Specific Measures: Additional section for pandemic-related risks and controls

Suggested Schedules

1. Schedule A - Risk Assessment Templates: Standard templates for conducting various types of risk assessments

2. Schedule B - Safety Inspection Checklists: Daily, weekly, and monthly safety inspection checklists

3. Schedule C - Emergency Contact Information: List of emergency contacts and procedures

4. Schedule D - Training Records Template: Templates for recording staff training and competency

5. Schedule E - Incident Report Forms: Standard forms for reporting accidents and incidents

6. Schedule F - HACCP Records: Food safety monitoring and control records

7. Appendix 1 - Floor Plans and Emergency Routes: Detailed premises layout showing emergency exits and equipment

8. Appendix 2 - Safety Equipment Locations: Maps showing location of fire extinguishers, first aid kits, and other safety equipment

9. Appendix 3 - Chemical Safety Data Sheets: MSDS for all chemicals used on premises

10. Appendix 4 - Legal Requirements Reference: Summary of relevant legislation and compliance requirements

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Hotels and Resorts

Restaurants and Cafes

Bars and Nightclubs

Conference Centers

Tourism Facilities

Catering Services

Event Venues

Holiday Accommodations

Leisure Facilities

Food Service Operations

Relevant Teams

Operations

Health and Safety

Food Safety

Facilities Management

Human Resources

Quality Assurance

Maintenance

Front of House

Kitchen Operations

Security

Housekeeping

Guest Services

Risk Management

Compliance

Training and Development

Relevant Roles

General Manager

Operations Manager

Health and Safety Manager

Food Safety Supervisor

Facilities Manager

Human Resources Director

Restaurant Manager

Hotel Manager

Compliance Officer

Risk Assessment Coordinator

Quality Assurance Manager

Training Manager

Maintenance Supervisor

Department Heads

Front of House Manager

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Authors

Alex Denne

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