The Risk Assessment For Voluntary Organisations is a crucial document required for any volunteer-involving organization operating in Ireland. It serves as a fundamental tool for identifying, assessing, and managing risks associated with voluntary activities, ensuring compliance with Irish legislation including the Safety, Health and Welfare at Work Act 2005 and the Charities Act 2009. This document becomes essential when organizations engage volunteers, work with vulnerable populations, or undertake activities that could pose risks to staff, volunteers, or service users. It includes detailed assessments of operational, financial, and reputational risks, along with specific control measures and monitoring procedures. The assessment needs regular review and updating to reflect changing circumstances and emerging risks within the Irish voluntary sector context.
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1. Organization Details: Basic information about the voluntary organization including name, address, primary activities, and key responsible persons
2. Purpose and Scope: Outline of what the risk assessment covers, its objectives, and its limitations
3. Definitions: Clear definitions of key terms used throughout the assessment including technical terms and risk categories
4. Methodology: Description of how risks were identified and assessed, including rating systems for likelihood and impact
5. General Workplace Safety Risks: Assessment of common workplace hazards including physical, environmental, and ergonomic risks
6. Volunteer Management Risks: Risks associated with volunteer recruitment, training, supervision, and retention
7. Health and Safety Procedures: Standard operating procedures for maintaining safety and responding to incidents
8. Emergency Response Plan: Procedures for handling various types of emergencies and critical incidents
9. Risk Monitoring and Review: Process for ongoing monitoring of risks and periodic review of the assessment
10. Roles and Responsibilities: Detailed breakdown of who is responsible for different aspects of risk management
1. Child Protection Risk Assessment: Required if organization works with children - specific risks and controls related to child safety
2. Vulnerable Adults Risk Assessment: Required if organization works with vulnerable adults - specific safeguarding measures
3. Financial Risk Assessment: Detailed assessment of financial risks for organizations handling significant funds or assets
4. Event-Specific Risk Assessment: For organizations that run public events or special activities
5. Remote Working Risk Assessment: For organizations with remote or hybrid working arrangements
6. Transportation Risk Assessment: For organizations providing transport services or regular vehicle use
7. Data Protection Risk Assessment: Detailed assessment of data protection risks for organizations handling sensitive personal data
1. Schedule 1: Risk Assessment Matrix: Template for risk scoring and categorization
2. Schedule 2: Incident Report Form: Standard form for reporting accidents, incidents, and near-misses
3. Schedule 3: Safety Inspection Checklist: Detailed checklist for regular safety inspections
4. Schedule 4: Training Record Template: Form for recording safety and risk management training
5. Schedule 5: Risk Control Action Plan: Template for documenting risk mitigation actions and timelines
6. Appendix A: Emergency Contact List: List of emergency contacts and procedures
7. Appendix B: Relevant Legislation Summary: Summary of key legislation affecting the organization's risk management
8. Appendix C: Risk Assessment Review Log: Template for recording regular reviews and updates to the risk assessment
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