The Community Event Risk Assessment is a crucial document required under Irish law for organizing public events in community settings. It serves as a fundamental tool for event organizers to demonstrate their compliance with health and safety regulations, including the Safety, Health and Welfare at Work Act 2005 and local authority requirements. This document is essential when planning any community event in Ireland, whether it's a local festival, sporting event, cultural celebration, or public gathering. It must be completed before event approval can be granted by local authorities and typically forms part of the event planning permission process. The assessment covers all aspects of event safety, from initial setup to conclusion, including emergency procedures, crowd management, and specific risk mitigation strategies. Regular updates and reviews of the assessment are required to ensure ongoing safety compliance throughout the event planning and execution phases.
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1. 1. Event Details: Basic information about the event including date, location, expected attendance, and event type
2. 2. Risk Assessment Team: Details of individuals responsible for conducting the risk assessment and their qualifications
3. 3. Scope of Assessment: Overview of what aspects of the event are being assessed and methodology used
4. 4. Hazard Identification: Comprehensive list of potential hazards categorized by type (physical, environmental, etc.)
5. 5. Risk Evaluation Matrix: Standard risk evaluation framework showing likelihood and severity ratings
6. 6. Control Measures: Detailed preventive and protective measures for each identified risk
7. 7. Emergency Procedures: Emergency response plans and evacuation procedures
8. 8. Communication Plan: Details of how safety information will be communicated to staff and attendees
9. 9. Monitoring and Review: Procedures for ongoing risk monitoring during the event
1. Food Safety Assessment: Required if food is being served at the event - details specific food-related risks and controls
2. Child Protection Measures: Required if children are expected to attend - specific safeguarding procedures
3. Traffic Management Plan: Required if the event affects public roads or requires parking management
4. Noise Assessment: Required for events with amplified sound or potential noise impact on surroundings
5. Crowd Management: Required for large events with over 1000 attendees
6. Weather Contingency: Required for outdoor events - specific measures for adverse weather conditions
7. Security Assessment: Required for high-profile events or those with specific security concerns
1. Schedule A - Site Plan: Detailed map showing event layout, emergency exits, first aid points, etc.
2. Schedule B - Risk Assessment Matrix Templates: Blank templates for conducting risk assessments
3. Schedule C - Emergency Contact List: List of key emergency contacts and responsible persons
4. Schedule D - Incident Report Forms: Templates for reporting any incidents or accidents
5. Schedule E - Equipment Checklist: Checklist of safety equipment and their inspection status
6. Schedule F - Insurance Certificates: Copies of relevant insurance documentation
7. Appendix 1 - Local Authority Requirements: Specific requirements from local council or authorities
8. Appendix 2 - Relevant Legislation: Summary of applicable laws and regulations
Relevant legal definitions
Authorized Person
Competent Person
Control Measures
Designated Assembly Point
Emergency Services
Event Organizer
Event Period
Event Venue
Exit Route
First Aid Provider
Hazard
Health and Safety Officer
Incident
License Holder
Local Authority
Maximum Occupancy
Near Miss
Place of Safety
Regulatory Authority
Residual Risk
Risk
Risk Assessment
Risk Matrix
Safety Officer
Safety Statement
Severity Rating
Site Plan
Stewarding Personnel
Temporary Structure
Venue Manager
Vulnerable Person
Working Area
Workplace
Competent Person
Control Measures
Designated Assembly Point
Emergency Services
Event Organizer
Event Period
Event Venue
Exit Route
First Aid Provider
Hazard
Health and Safety Officer
Incident
License Holder
Local Authority
Maximum Occupancy
Near Miss
Place of Safety
Regulatory Authority
Residual Risk
Risk
Risk Assessment
Risk Matrix
Safety Officer
Safety Statement
Severity Rating
Site Plan
Stewarding Personnel
Temporary Structure
Venue Manager
Vulnerable Person
Working Area
Workplace
Clauses
Risk Identification
Hazard Assessment
Safety Measures
Emergency Procedures
Crowd Management
Access Control
Fire Safety
First Aid Provisions
Security Arrangements
Communication Protocols
Weather Contingency
Traffic Management
Equipment Safety
Food Safety
Waste Management
Incident Reporting
Insurance Requirements
Staff Training
Public Health
Noise Control
Environmental Protection
Disability Access
Child Protection
Data Protection
Regulatory Compliance
Hazard Assessment
Safety Measures
Emergency Procedures
Crowd Management
Access Control
Fire Safety
First Aid Provisions
Security Arrangements
Communication Protocols
Weather Contingency
Traffic Management
Equipment Safety
Food Safety
Waste Management
Incident Reporting
Insurance Requirements
Staff Training
Public Health
Noise Control
Environmental Protection
Disability Access
Child Protection
Data Protection
Regulatory Compliance
Relevant Industries
Events Management
Community Services
Local Government
Entertainment
Sports and Recreation
Cultural Organizations
Non-Profit
Education
Tourism
Public Safety
Relevant Teams
Operations
Health and Safety
Events
Compliance
Risk Management
Community Relations
Emergency Response
Security
Public Relations
Legal
Relevant Roles
Event Manager
Health and Safety Officer
Risk Assessment Coordinator
Community Events Coordinator
Compliance Manager
Operations Director
Security Manager
Venue Manager
Public Safety Officer
Emergency Planning Coordinator
Project Manager
Local Authority Liaison Officer
Insurance Risk Assessor
Event Safety Consultant
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