Venue Rental Agreement Template for Indonesia

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Key Requirements PROMPT example:

Venue Rental Agreement

"I need a Venue Rental Agreement for a 500-person corporate conference center in Jakarta, Indonesia, with integrated technical equipment and catering services, to be used regularly throughout 2025 on a quarterly basis."

Document background
The Venue Rental Agreement serves as a crucial legal instrument in Indonesia's commercial property sector, providing a framework for the temporary use of spaces for events, meetings, or other purposes. This document is essential when any party wishes to rent a venue for a specified period, whether for corporate events, social gatherings, educational purposes, or commercial activities. The agreement ensures compliance with Indonesian regulations, particularly the Civil Code (KUH Perdata) and relevant building and safety regulations, while protecting both parties' interests through clear terms on usage, liability, and financial obligations. It includes specific provisions for security deposits, insurance requirements, and dispute resolution mechanisms, adapting to various venue types from conference facilities to entertainment spaces.
Suggested Sections

1. Parties: Identification of the venue owner/operator and the renter, including their legal status and contact details

2. Background: Context of the agreement and brief description of the venue and intended use

3. Definitions: Definitions of key terms used throughout the agreement

4. Venue Details: Specific description of the venue, its location, facilities, and included amenities

5. Rental Period: Precise specification of the rental duration, including start and end times/dates

6. Rental Fee and Payment Terms: Detailed breakdown of fees, payment schedule, and payment methods

7. Security Deposit: Amount, payment timing, and conditions for return of the security deposit

8. Permitted Use: Specified allowed activities and usage restrictions for the venue

9. Responsibilities of the Owner: Owner's obligations regarding venue maintenance, access, and services

10. Responsibilities of the Renter: Renter's obligations regarding venue use, conduct, and care

11. Insurance and Liability: Insurance requirements and allocation of liability between parties

12. Cancellation and Refund Policy: Terms and conditions for cancellation by either party

13. Force Majeure: Provisions for unforeseen circumstances preventing venue use

14. Governing Law and Dispute Resolution: Applicable law and method of resolving disputes

15. Signatures: Execution clause and signature blocks for all parties

Optional Sections

1. Catering and Food Services: Terms regarding food and beverage services if provided by the venue

2. Technical Equipment: Provisions for use of sound, lighting, or other technical equipment if available

3. Parking Facilities: Terms of parking availability and management if parking is provided

4. Security Services: Requirements and arrangements for security personnel if needed

5. Cleaning Services: Terms for pre and post-event cleaning if provided by the venue

6. Entertainment Licenses: Requirements for specific licenses if entertainment is planned

7. Third-Party Vendors: Rules and requirements for external vendors if allowed

8. Recording Rights: Terms regarding photography, video, or audio recording at the venue

9. Accommodation: Terms regarding any provided accommodation facilities if applicable

Suggested Schedules

1. Schedule A - Venue Floor Plan: Detailed layout and floor plan of the venue

2. Schedule B - Inventory List: List of furniture, equipment, and other items included in the rental

3. Schedule C - Fee Schedule: Detailed breakdown of all fees, including optional services

4. Schedule D - House Rules: Specific rules and regulations for venue use

5. Schedule E - Condition Report: Pre and post-rental venue condition documentation

6. Schedule F - Technical Specifications: Details of available technical equipment and facilities

7. Appendix 1 - Required Permits: List of necessary permits and licenses for venue use

8. Appendix 2 - Emergency Procedures: Safety protocols and emergency contact information

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Clauses
Relevant Industries

Hospitality

Events Management

Real Estate

Entertainment

Education

Corporate Services

Tourism

Religious Services

Government Services

Retail

Food and Beverage

Sports and Recreation

Relevant Teams

Legal

Operations

Facilities Management

Events Management

Property Management

Procurement

Administrative Services

Corporate Services

Business Development

Risk Management

Relevant Roles

Events Manager

Facility Manager

Property Manager

Operations Director

Legal Counsel

Corporate Services Manager

Procurement Manager

Conference Coordinator

Venue Operations Manager

Contract Administrator

Real Estate Manager

Business Development Manager

Wedding Planner

Event Coordinator

Administrative Officer

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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