Name Affidavit Template for Indonesia

When your name appears differently across various official documents in Indonesia, you need a Name Affidavit to legally establish your identity. This sworn declaration is crucial for resolving discrepancies in government records, business documents, or international transactions where consistent identification is required.

When do you need this document?

You'll need a Name Affidavit when applying for a passport and your birth certificate shows a different name spelling, when opening a bank account with name variations in your supporting documents, or when claiming inheritance where your name appears differently in various legal papers. This document is also essential for business registration when your educational certificates or professional licenses show name inconsistencies, and for visa applications where embassy officials require proof that multiple name variations refer to the same person.

Key legal considerations

Your Name Affidavit must include a clear declaration under oath stating that all name variations refer to you as the same person. The document should list your complete legal name as it appears on your national identity card (KTP), along with any alternative spellings, shortened versions, or previous names you've used. Include your National Identity Number (NIK), date and place of birth, current address, and occupation for complete identification. The affidavit must contain a truth declaration stating that the information provided is accurate and that you understand the legal consequences of making false statements. Supporting documentation such as copies of identity cards, birth certificates, educational certificates, and other relevant documents should be attached to substantiate your claims.

Legal requirements in Indonesia

Under Indonesian law, particularly Law No. 24 of 2013 on Population Administration and Law No. 30 of 2004 on Notary Position, your Name Affidavit must be notarized by a licensed Indonesian notary public to be legally valid. The document must be written in Bahasa Indonesia, though certified translations may be required for international use. You must appear personally before the notary with valid identification documents including your KTP and supporting papers that demonstrate the name variations. The notary will verify your identity, witness your oath, and authenticate the document with their official seal and signature. For international use, the affidavit may require additional legalization through the Ministry of Foreign Affairs or Indonesian embassy/consulate authentication. Government agencies may require the original notarized document rather than copies, so ensure you obtain multiple authenticated copies when needed for various applications.