Library License Agreement Template for Indonesia

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Key Requirements PROMPT example:

Library License Agreement

"I need a Library License Agreement for our university medical library in Jakarta to license access to international medical journals and databases, with specific provisions for remote access by medical students and faculty starting January 2025."

Document background
A Library License Agreement is essential for Indonesian institutions seeking to provide authorized access to published materials and databases. This agreement type is commonly used when libraries need to license content from publishers, database providers, or content aggregators. It must comply with Indonesian regulations, particularly Law No. 28 of 2014 on Copyright and Law No. 43 of 2007 on Libraries. The agreement covers crucial aspects such as access rights, usage terms, authentication methods, and technical specifications. It's particularly important in the digital age where libraries increasingly rely on electronic resources while still maintaining traditional collections. The document serves as a legal framework ensuring both parties understand their rights and obligations while protecting intellectual property rights and user interests under Indonesian jurisdiction.
Suggested Sections

1. Parties: Identification of the licensor and the licensing library institution, including full legal names and addresses

2. Background: Context of the agreement, nature of the licensed materials, and purpose of the license

3. Definitions: Detailed definitions of key terms used throughout the agreement, including 'Licensed Materials', 'Authorized Users', 'Access', etc.

4. Grant of License: Specific rights granted to the library, including scope of use, access methods, and any territorial restrictions

5. Authorized Use: Permitted uses of licensed materials, including viewing, downloading, printing, and inter-library loans

6. Access and Authentication: Methods of accessing licensed materials and authentication requirements

7. Library Obligations: Library's responsibilities regarding usage monitoring, preventing unauthorized access, and maintaining security

8. Licensor Obligations: Licensor's commitments regarding content delivery, availability, and technical support

9. Fees and Payment: License fees, payment terms, and any additional charges

10. Term and Termination: Duration of the agreement, renewal terms, and termination conditions

11. Warranties and Indemnities: Guarantees regarding content ownership, quality, and liability provisions

12. Confidentiality: Protection of confidential information between parties

13. Governing Law: Specification of Indonesian law as governing law and jurisdiction for disputes

14. General Provisions: Standard clauses including notices, amendments, and assignment rights

Optional Sections

1. Digital Rights Management: Specific terms for digital content protection and management, used when agreement includes electronic resources

2. Consortia Terms: Additional terms for consortium-wide licensing, included when library is part of a consortium

3. Text and Data Mining Rights: Terms for computational analysis of content, included for research-focused libraries

4. Perpetual Access Rights: Terms for continued access after subscription ends, important for academic libraries

5. Usage Statistics: Requirements for usage reporting and analytics, important for larger institutions

6. Training and Support: Details of training and technical support services, included for complex digital resources

7. Content Updates: Terms for content additions and updates, important for dynamic collections

8. Service Level Agreement: Specific performance metrics and availability guarantees, important for digital resources

Suggested Schedules

1. Schedule A - Licensed Materials: Detailed list of all licensed content, including titles, formats, and access methods

2. Schedule B - Pricing: Detailed fee structure, including base fees and any variable charges

3. Schedule C - Technical Specifications: Technical requirements for accessing and using the licensed materials

4. Schedule D - Service Levels: Detailed service level commitments and performance metrics

5. Schedule E - Authorized Locations: List of physical locations and IP ranges where access is permitted

6. Appendix 1 - Usage Guidelines: Detailed guidelines for acceptable use of licensed materials

7. Appendix 2 - Support Procedures: Procedures for obtaining technical support and reporting issues

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Clauses
Relevant Industries

Education

Research & Development

Publishing

Information Technology

Public Sector

Healthcare

Legal Services

Financial Services

Cultural Heritage

Professional Services

Relevant Teams

Legal

Library Operations

Digital Resources

Information Technology

Procurement

Content Management

Systems Administration

User Services

Collection Development

Contract Administration

Relevant Roles

Library Director

Chief Librarian

Digital Resources Manager

Collection Development Manager

Legal Counsel

Procurement Manager

Information Technology Director

Systems Librarian

Electronic Resources Librarian

Contract Administrator

Library Operations Manager

Academic Resources Director

Content Licensing Specialist

Library Services Coordinator

Digital Services Librarian

Industries
Law No. 28 of 2014 on Copyright: Indonesia's primary copyright law that governs intellectual property rights, reproduction rights, and licensing of creative works. Essential for library licensing as it covers both physical and digital content.
Law No. 11 of 2008 on Electronic Information and Transactions (ITE Law): Regulates electronic transactions and digital contracts, including the validity of electronic signatures and digital agreements. Relevant for online library resources and digital licensing.
Law No. 8 of 1999 on Consumer Protection: Protects the rights of consumers and ensures fair treatment in service agreements. Applicable to libraries as consumers of licensed content and services.
Law No. 43 of 2007 on Libraries: Specific legislation governing library operations in Indonesia, including requirements for collection development and resource sharing.
Law No. 20 of 2003 on National Education System: Relevant for academic and educational libraries, as it sets framework for educational resources and materials.
Law No. 11 of 2020 on Job Creation (Omnibus Law): Contains provisions that may affect intellectual property rights and business licensing procedures, including those relevant to library operations.
Government Regulation No. 71 of 2019 on Electronic Systems and Transactions: Implementing regulation for the ITE Law, providing detailed requirements for electronic transactions and systems security.
Law No. 27 of 2022 on Personal Data Protection: Regulates the collection, processing, and protection of personal data, which is crucial for library user information management.
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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