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Job Reference Letter For Employee Leaving

Job Reference Letter For Employee Leaving Template for Indonesia

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Key Requirements PROMPT example:

Job Reference Letter For Employee Leaving

"I need a Job Reference Letter For Employee Leaving for a senior software developer who has worked at our Jakarta office for 5 years and is relocating internationally; the letter needs to include details about their technical projects and leadership responsibilities as they'll be using it for visa applications."

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Document background
A Job Reference Letter For Employee Leaving is a crucial document in the Indonesian employment landscape, serving as an official record of employment history and professional experience. This document is typically issued when an employee ends their employment relationship with a company, whether through resignation, contract completion, or mutual agreement. The letter must comply with Indonesian labor laws, including Law No. 13 of 2003 on Manpower and recent data protection regulations. It provides verification of employment dates, positions held, and primary responsibilities while maintaining professional objectivity. The document is often required for future job applications, visa processes, or official administrative purposes, making it an essential part of professional documentation in Indonesia's business environment.
Suggested Sections

1. Letter Header: Company letterhead including full legal name, address, and contact details

2. Date and Reference Number: Current date and any internal reference number for the letter

3. Addressee Information: "To Whom It May Concern" or specific recipient details if known

4. Employee Identification: Full name, ID number, and last position held by the employee

5. Employment Period: Precise dates of employment from start to end

6. Role Description: Brief description of the employee's main responsibilities and role(s)

7. Confirmation of Employment: Clear statement confirming the employment relationship

8. Reason for Departure: Brief, neutral statement about the nature of separation (resignation, contract completion, etc.)

9. Signature Block: Name, position, and signature of authorized company representative

Optional Sections

1. Performance Summary: Brief overview of employee's performance, used when specifically requested and when the departure was amicable

2. Key Achievements: Notable projects or contributions, included when there are specific memorable accomplishments

3. Skills and Competencies: List of primary skills demonstrated, added when relevant to employee's future job search

4. Professional Development: Training programs or certifications completed during employment, included if significant

5. Character Reference: Brief statement about work ethic and character, optional and only if positive

6. Future Reference Contact: Specific contact information for future reference checks, included if company policy allows

Suggested Schedules

1. Employment History Detail: Detailed listing of positions held and dates if employee had multiple roles

2. Training Certificates: Copies of relevant training or certification documents obtained during employment

3. Project Summary: Brief overview of major projects completed, if relevant to future employment

4. Performance Review Summary: Simplified summary of formal performance reviews, if company policy allows and employee requests

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant Industries

Banking and Financial Services

Technology and IT

Manufacturing

Retail and Consumer Goods

Professional Services

Healthcare

Education

Construction

Hospitality and Tourism

Telecommunications

Energy and Resources

Agriculture and Food Processing

Transportation and Logistics

Media and Entertainment

Public Sector

Relevant Teams

Human Resources

Legal

Administration

Corporate Secretariat

Compliance

Operations Management

Senior Leadership

Personnel Management

Relevant Roles

Human Resources Director

HR Manager

Department Head

Line Manager

Direct Supervisor

HR Administrator

HR Business Partner

Company Secretary

Legal Counsel

General Manager

Managing Director

Chief Executive Officer

Regional Manager

Operations Manager

Industries
Law No. 13 of 2003 on Manpower (Undang-Undang Ketenagakerjaan): The primary labor law in Indonesia that governs employment relationships, including provisions about employment termination and documentation requirements
Law No. 11 of 2008 on Electronic Information and Transactions (ITE Law): Relevant for protecting personal data when the reference letter is transmitted electronically or stored in digital format
Minister of Manpower Regulation No. 15 of 2018: Regulates minimum wages and working conditions, which may need to be referenced if discussing past employment terms in the reference letter
Government Regulation No. 35 of 2021: Implements provisions of Job Creation Law related to fixed-term employment, outsourcing, working hours, employment termination, and severance pay
Law No. 27 of 2022 on Personal Data Protection: Indonesia's comprehensive data protection law that governs how personal information should be handled, including in employment documentation
Civil Code of Indonesia (Kitab Undang-Undang Hukum Perdata): Contains basic provisions about contractual obligations and good faith in documentation, which applies to reference letters
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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