Final Request For Payment Letter Template for Indonesia

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Key Requirements PROMPT example:

Final Request For Payment Letter

"I need a Final Request For Payment Letter for my manufacturing company based in Jakarta, demanding payment of IDR 250,000,000 from a supplier who has failed to deliver goods despite receiving advance payment in March 2025, with threat of legal action if not paid within 14 days."

Document background
The Final Request For Payment Letter is a critical document used in Indonesian business practices when all previous attempts to collect payment have been unsuccessful. It represents the final step in the debt collection process before initiating legal proceedings. This document is particularly important in the Indonesian legal context, where formal notices and documentation of collection attempts are crucial for subsequent legal actions. The letter must include specific elements required under Indonesian law, including clear reference to the original agreement, detailed payment history, exact amount owed including any applicable interest or penalties, and explicit payment instructions. It serves both as a final opportunity for the debtor to settle the outstanding amount and as documentary evidence of the creditor's reasonable attempts to collect the debt through proper channels before pursuing legal remedies.
Suggested Sections

1. Header Information: Sender's complete details, recipient's complete details, date, reference number, and subject line clearly stating 'Final Request for Payment'

2. Reference to Original Agreement: Details of the original contract or agreement that established the debt, including date and reference numbers

3. Payment History: Summary of previous payment requests and any partial payments made, with dates

4. Outstanding Amount: Clear statement of the total amount due, including any applicable interest or late fees, with calculation breakdown

5. Legal Basis: Reference to relevant legal provisions under Indonesian law that establish the payment obligation

6. Payment Instructions: Detailed payment methods, account information, and deadline

7. Consequences of Non-Payment: Clear statement of legal actions that will be taken if payment is not received by the deadline

8. Closing: Formal closing statement, signature block, and company details

Optional Sections

1. Interest Calculation: Include when charging interest on the outstanding amount, showing detailed calculations as per agreement terms

2. Payment Plan Option: Include when willing to consider a final payment plan arrangement before legal action

3. Previous Correspondence Log: Include when there has been extensive previous communication, listing all prior attempts to collect

4. Dispute Resolution: Include when offering a final opportunity for dispute resolution before legal proceedings

5. Third Party Authorization: Include when the letter is being sent by an authorized third party (e.g., law firm or collection agency)

Suggested Schedules

1. Payment History Statement: Detailed log of all invoices, due dates, and payments made to date

2. Interest Calculation Sheet: Detailed breakdown of interest calculations if applicable

3. Copy of Original Agreement: Attached copy of the original contract or agreement that established the debt

4. Previous Notice Records: Copies of previous payment requests and relevant correspondence

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Banking and Financial Services

Manufacturing

Retail

Construction

Professional Services

Information Technology

Healthcare

Education

Real Estate

Logistics and Transportation

Wholesale Trade

Energy and Utilities

Telecommunications

Agriculture

Mining and Resources

Relevant Teams

Finance

Legal

Accounts Receivable

Credit Control

Treasury

Risk Management

Corporate Affairs

Operations

Company Secretariat

Executive Management

Relevant Roles

Credit Controller

Accounts Receivable Manager

Financial Controller

Chief Financial Officer

Collections Specialist

Legal Counsel

Finance Director

Credit Manager

Accounts Manager

Business Owner

Managing Director

Treasury Manager

Risk Manager

Company Secretary

Operations Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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