The Final Request For Payment Letter is a crucial document in Hong Kong's business debt collection process, typically issued after previous payment requests have been unsuccessful. It represents the final step before potential legal action and must be carefully drafted to ensure compliance with Hong Kong's debt collection regulations, including the Limitation Ordinance and Personal Data (Privacy) Ordinance. The letter should detail the outstanding amount, payment history, final deadline, and potential consequences of non-payment. This document is particularly important as it may be used as evidence in subsequent legal proceedings and must therefore maintain a professional tone while clearly communicating the urgency of the situation. It serves both as a final opportunity for the debtor to settle the outstanding amount and as documentation of the creditor's reasonable attempts to collect the debt before pursuing legal remedies.
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1. Sender Details: Full company/individual name, address, and contact information of the creditor
2. Date: Current date of the letter
3. Recipient Details: Full name and address of the debtor
4. Reference Line: Include relevant reference numbers, invoice numbers, or account numbers
5. Subject Line: Clear indication that this is a Final Request for Payment
6. Debt Details: Specific amount owed, original due date, and basis of the debt
7. Payment History: Brief summary of previous payment requests and any partial payments made
8. Payment Instructions: Clear instructions on how and when to make the payment, including payment methods and bank details
9. Deadline: Specific final deadline for payment
10. Consequences: Clear statement of actions that will be taken if payment is not received by the deadline
1. Interest Calculation: Include when charging interest on the overdue amount, showing calculation method and total
2. Payment Plan Option: Include when willing to consider a payment plan as an alternative to immediate full payment
3. Previous Correspondence Reference: Include when there has been significant previous correspondence that needs to be referenced
4. Legal Authority Citation: Include when specific legal provisions or contractual terms need to be cited
5. Without Prejudice Statement: Include when the letter might be part of future legal proceedings
1. Statement of Account: Detailed breakdown of the debt, including original amount, interest, fees, and any payments received
2. Copy of Original Invoice: Attachment of the original invoice or contract that gave rise to the debt
3. Payment History Log: Chronological record of all previous payment requests and responses
4. Bank Payment Details: Separate sheet with complete banking information for making the payment
Relevant legal definitions
Outstanding Amount
Due Date
Original Invoice
Payment Terms
Interest Rate
Late Payment Charges
Default
Business Day
Banking Day
Payment Method
Reference Number
Account Number
Original Agreement
Previous Notice
Settlement Date
Legal Proceedings
Collection Costs
Authorized Representative
Payment Period
Demand Notice
Due Date
Original Invoice
Payment Terms
Interest Rate
Late Payment Charges
Default
Business Day
Banking Day
Payment Method
Reference Number
Account Number
Original Agreement
Previous Notice
Settlement Date
Legal Proceedings
Collection Costs
Authorized Representative
Payment Period
Demand Notice
Clauses
Identification
Debt Recognition
Payment Demand
Payment Terms
Interest Calculation
Default Notice
Legal Compliance
Without Prejudice
Time Limit
Consequences of Non-Payment
Payment Instructions
Debt Details
Previous Communications
Authority
Reservation of Rights
Data Privacy
Settlement Terms
Contact Information
Acknowledgment Request
Dispute Resolution
Debt Recognition
Payment Demand
Payment Terms
Interest Calculation
Default Notice
Legal Compliance
Without Prejudice
Time Limit
Consequences of Non-Payment
Payment Instructions
Debt Details
Previous Communications
Authority
Reservation of Rights
Data Privacy
Settlement Terms
Contact Information
Acknowledgment Request
Dispute Resolution
Relevant Industries
Financial Services
Professional Services
Retail
Manufacturing
Construction
Technology
Healthcare
Education
Real Estate
Logistics and Transportation
Wholesale Trade
Consulting Services
Relevant Teams
Finance
Legal
Accounts Receivable
Credit Control
Collections
Risk Management
Treasury
Compliance
Corporate Secretarial
Business Operations
Relevant Roles
Credit Controller
Accounts Receivable Manager
Financial Controller
Chief Financial Officer
Legal Counsel
Collections Manager
Finance Director
Credit Manager
Accounts Manager
Business Development Manager
Company Secretary
Risk Manager
Treasury Manager
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