Export Invoice Template for Indonesia

When you're exporting goods from Indonesia, the Export Invoice is one of the most critical documents you'll need to prepare. This commercial document serves as official proof of your international sale and must comply with Indonesian trade law requirements. Under Law No. 7 of 2014 on Trade and supporting regulations, your Export Invoice becomes a key component for customs clearance, payment processing, and foreign exchange compliance.

When do you need this document?

You'll need an Export Invoice whenever you're selling goods from Indonesia to overseas buyers. This includes manufacturing companies exporting finished products, trading companies facilitating international sales, agricultural exporters sending commodities abroad, and service providers shipping equipment internationally. The document is mandatory for customs declaration at Indonesian ports and airports, required by banks for letter of credit processing, and needed for foreign exchange reporting under Bank Indonesia regulations. Whether you're a small business making your first export or an established company with regular international sales, this invoice is legally required for every export transaction.

Key legal considerations

Your Export Invoice must include several mandatory elements under Indonesian law. The invoice header requires your company's complete details including NPWP (tax registration number), invoice number, date, and export reference numbers. Product information must be comprehensive, including accurate HS codes for customs classification, detailed descriptions, quantities, unit prices, and total values in the agreed currency. Payment terms must clearly specify the method, timeline, and bank details for transaction processing. Under Value Added Tax Law, exports typically qualify for 0% VAT rate, but this must be properly documented. The invoice must also comply with foreign exchange regulations, particularly if the transaction value exceeds USD 10,000, requiring additional reporting to Bank Indonesia.

Legal requirements in Indonesia

Indonesian export documentation requirements are governed by multiple regulations working together. Law No. 17 of 2006 on Customs mandates specific information for customs clearance, while Minister of Trade Regulation No. 13/M-DAG/PER/3/2012 details export documentation procedures. Your Export Invoice must align with other required documents including the Packing List, Bill of Lading, and Certificate of Origin. For certain products, additional certifications may be required from relevant Indonesian authorities. The document must be prepared in either Indonesian or English, with accurate currency declarations and proper signatures from authorized company representatives. Failure to comply with these requirements can result in customs delays, penalties, or rejection of your export shipment.