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Car Sale Invoice

Car Sale Invoice Template for Indonesia

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Key Requirements PROMPT example:

Car Sale Invoice

"I need a Car Sale Invoice for a used Toyota Camry being sold by my dealership to a corporate buyer in Jakarta, with payment in installments and including a 6-month warranty, scheduled for completion by March 2025."

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Document background
A Car Sale Invoice is a crucial document used in Indonesia for documenting the sale and transfer of ownership of a vehicle. It serves as both a financial record and a legal instrument, essential for completing the vehicle registration transfer process with local authorities. The document must comply with Indonesian Civil Code requirements, traffic regulations (Law No. 22 of 2009), and tax regulations regarding vehicle sales. This invoice type is used in various contexts, from private sales to dealership transactions, and must include specific information about the vehicle, parties involved, financial terms, and necessary declarations. The document plays a vital role in establishing clear ownership rights and supporting subsequent administrative processes such as registration transfer and tax reporting.
Suggested Sections

1. Invoice Header: Document title, invoice number, and date of transaction

2. Seller Details: Complete information about the seller including name, address, tax identification number (NPWP), and contact information

3. Buyer Details: Complete information about the buyer including name, address, ID number (KTP), and contact information

4. Vehicle Information: Detailed description of the vehicle including make, model, year, color, chassis number, engine number, license plate, and mileage

5. Price and Payment Details: Purchase price, payment method, payment status, and breakdown of any taxes (PPN/PPnBM)

6. Transfer of Ownership Declaration: Statement confirming the transfer of ownership from seller to buyer

7. Vehicle Condition Declaration: Statement about the condition of the vehicle at the time of sale

8. Signatures: Space for signatures of both parties and witnesses

Optional Sections

1. Trade-in Details: Information about any vehicle traded in as part of the sale, to be included when there is a trade-in component

2. Financing Information: Details of any financing arrangements, to be included when the purchase involves third-party financing

3. Warranty Information: Details of any warranty provided, particularly relevant for dealership sales

4. Previous Owner History: Information about previous ownership, particularly relevant for used car sales

5. Special Conditions: Any special terms or conditions agreed between the parties

Suggested Schedules

1. Vehicle Inspection Report: Detailed report of the vehicle's condition and any existing damage or issues

2. Vehicle Registration Documents: Copies of STNK (vehicle registration certificate) and BPKB (vehicle ownership book)

3. Service History: Documentation of the vehicle's maintenance and service history

4. Payment Receipt: Official receipt for payment made

5. Tax Payment Evidence: Documentation of paid taxes related to the vehicle transfer

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant Industries

Automotive

Retail

Transportation

Financial Services

Insurance

Fleet Management

Vehicle Leasing

Automotive Manufacturing

Used Car Sales

Luxury Goods

Relevant Teams

Sales

Finance

Legal

Administration

Compliance

Operations

Documentation

Account Management

Vehicle Registration

Tax

Relevant Roles

Sales Manager

Finance Manager

Administrative Officer

Legal Counsel

Tax Specialist

Compliance Officer

Fleet Manager

Automotive Sales Executive

Documents Controller

Business Development Manager

Operations Manager

Vehicle Registration Specialist

Dealership Manager

Account Executive

Corporate Secretary

Industries
Indonesian Civil Code (Kitab Undang-undang Hukum Perdata): Fundamental law governing contracts and agreements in Indonesia, including requirements for valid contracts, rights and obligations of parties
Law No. 22 of 2009 on Traffic and Road Transportation: Regulates vehicle registration, ownership transfer procedures, and requirements for legal vehicle ownership
Law No. 8 of 1999 on Consumer Protection: Provides framework for consumer rights and seller obligations in commercial transactions, including vehicle sales
Government Regulation No. 55 of 2012: Specific regulations on vehicle testing, technical requirements, and documentation needed for vehicle registration and transfer
Minister of Finance Regulation No. 121/PMK.010/2013: Regulations on luxury goods sales tax (PPnBM) applicable to vehicle sales
Law No. 42 of 2009 on Value Added Tax: Governs the application of VAT (PPN) on vehicle sales transactions
Police Regulation No. 5 of 2012: Guidelines for vehicle registration and ownership documentation (BPKB and STNK)
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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