The Export Invoice is a fundamental document in South African international trade transactions, required whenever goods are exported from South Africa to foreign markets. This document must comply with South African legislation, including the Customs and Excise Act 91 of 1964 and Value-Added Tax Act 89 of 1991, while also meeting international trade standards. The Export Invoice serves multiple purposes: it acts as a customs declaration, supports VAT zero-rating claims, provides evidence for exchange control compliance, and serves as a legal document for payment collection. It must include specific information such as the exporter's and importer's details, comprehensive goods descriptions, HS codes, values, quantities, and relevant trade terms. The document is crucial for customs clearance, payment processing, and maintaining accurate trade records.

1. Invoice Header: Contains invoice number, date, and document type identification

2. Exporter Details: Full legal name, registration number, VAT number, physical address, and contact information of the exporting company

3. Importer Details: Full legal name, registration/tax number, physical address, and contact information of the importing company

4. Shipment Details: Including port of loading, port of discharge, vessel/flight details, and estimated delivery date

5. Goods Description: Detailed description of goods including HS codes, quantities, unit prices, and total values

6. Financial Information: Currency, payment terms, banking details, and total invoice value

7. Compliance Declarations: Standard export declarations, including country of origin and VAT zero-rating declaration

8. Terms and Conditions: Basic terms covering payment, delivery, and title transfer