The Staff Declaration Form is a crucial document used in Hong Kong employment relationships to establish clear records of employee declarations and commitments. It is typically implemented at the commencement of employment or during significant role changes, ensuring compliance with Hong Kong's employment and privacy laws. The form includes declarations regarding conflicts of interest, confidentiality obligations, personal data handling consent, and acknowledgment of company policies. It serves as a risk management tool while providing documentary evidence of employee disclosures and commitments. The document is designed to meet requirements under Hong Kong's Personal Data (Privacy) Ordinance, Employment Ordinance, and other relevant legislation, making it an essential component of employment documentation in Hong Kong.
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1. Employee Information: Basic personal and employment details of the declaring employee
2. Privacy Notice: Statement about how personal data will be collected, used, and stored as per PDPO requirements
3. Declaration of Truth: Standard declaration that all information provided is true and accurate
4. Conflicts of Interest: Declaration of any existing or potential conflicts of interest
5. Confidentiality Commitment: Declaration to maintain confidentiality of company information
6. Code of Conduct Acknowledgment: Confirmation of understanding and compliance with company policies
7. Health and Safety Declaration: Basic declaration about ability to perform job functions safely
8. Verification and Signature: Space for date, signature, and witness details if required
1. Criminal Record Declaration: Optional section for positions requiring criminal record disclosure
2. Professional Qualifications: Optional section for roles requiring specific qualifications or licenses
3. Outside Business Interests: Optional section for senior positions requiring disclosure of other business activities
4. Related Party Connections: Optional section for declaring family members or close connections within the company
5. Medical Conditions: Optional section for roles with specific health requirements, must comply with discrimination laws
6. Investment Holdings: Optional section for financial sector employees to declare relevant investments
1. Schedule 1 - Defined Terms: List of key terms and their definitions used in the declaration form
2. Schedule 2 - Company Policies: List of relevant company policies referenced in the declaration
3. Appendix A - Privacy Policy: Detailed privacy policy and data handling procedures
4. Appendix B - Declaration Guidelines: Guidelines for completing specific sections of the form
Relevant legal definitions
Company
Confidential Information
Conflict of Interest
Personal Data
Related Person
Intellectual Property
Company Policies
Material Interest
Competition
Business Partner
Professional Qualifications
Restricted Business
Outside Business Activities
Connected Person
Sensitive Information
Group Companies
Commercial Information
Trade Secrets
Declaration Period
Material Facts
Professional License
Regulatory Requirements
Company Assets
Business Relationship
Direct Relative
Confidential Information
Conflict of Interest
Personal Data
Related Person
Intellectual Property
Company Policies
Material Interest
Competition
Business Partner
Professional Qualifications
Restricted Business
Outside Business Activities
Connected Person
Sensitive Information
Group Companies
Commercial Information
Trade Secrets
Declaration Period
Material Facts
Professional License
Regulatory Requirements
Company Assets
Business Relationship
Direct Relative
Clauses
Personal Information
Privacy Notice
Data Protection
Confidentiality
Conflicts of Interest
Code of Conduct
Health and Safety
Professional Qualifications
Criminal Record
Outside Business Activities
Related Party Disclosure
Company Policy Acknowledgment
Intellectual Property
Non-Competition
Declaration of Truth
Employment Status
Financial Interests
Asset Declaration
Regulatory Compliance
Verification
Signature and Witnessing
Privacy Notice
Data Protection
Confidentiality
Conflicts of Interest
Code of Conduct
Health and Safety
Professional Qualifications
Criminal Record
Outside Business Activities
Related Party Disclosure
Company Policy Acknowledgment
Intellectual Property
Non-Competition
Declaration of Truth
Employment Status
Financial Interests
Asset Declaration
Regulatory Compliance
Verification
Signature and Witnessing
Relevant Industries
Financial Services
Technology
Manufacturing
Retail
Healthcare
Education
Professional Services
Construction
Hospitality
Transportation
Real Estate
Media and Entertainment
Telecommunications
Energy
Public Sector
Relevant Teams
Human Resources
Legal
Compliance
Finance
Operations
Information Technology
Sales
Marketing
Research and Development
Customer Service
Administration
Risk Management
Corporate Communications
Facilities Management
Supply Chain
Relevant Roles
Chief Executive Officer
Chief Financial Officer
Managing Director
Department Head
Senior Manager
Manager
Supervisor
Executive
Officer
Administrator
Specialist
Analyst
Coordinator
Associate
Assistant
Contractor
Consultant
Intern
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