The Confirmation Of Maternity Leave Letter is a crucial document in Hong Kong's employment context, required when an employee has notified their employer of pregnancy and subsequent intention to take maternity leave. This document serves multiple purposes: it formally acknowledges the employee's maternity leave request, confirms compliance with the Employment Ordinance (Cap. 57), documents the agreed leave period and payment terms, and outlines any additional company-specific benefits. The letter should be issued promptly after receiving pregnancy notification and leave request, typically at least 2-3 months before the expected commencement of maternity leave. It provides legal protection for both employer and employee by clearly documenting the terms of the maternity leave arrangement and helps ensure smooth workforce planning during the employee's absence.

1. Letter Header: Company letterhead, date, and employee's contact details

2. Subject Line: Clear indication that this is a Confirmation of Maternity Leave

3. Confirmation Statement: Clear statement confirming approval of maternity leave request

4. Leave Duration: Specific dates of the approved maternity leave period, including expected start and end dates

5. Maternity Leave Pay: Details of maternity leave pay calculation and payment arrangements

6. Return to Work: Expected return to work date and any return-to-work procedures

7. Contact Information: HR contact details for any queries during the leave period

8. Signature Block: Signature of authorized person, typically HR manager or supervisor